Council Meeting Minutes April 17, 2017

The Regular Meeting of the Apple Creek Council was called to order on April 17, 2017, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-absent, Charlie Lewis-present, and Steve Stoffer-present.

A motion to approve the minutes of the April 3, 2017 meeting was made by Councilperson Lewis   and seconded by Councilperson Stoffer, as always the minutes are available for the public to review.   Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.

VISITORS: Mike Buss from the Cemetery Association was present.  He requested permission to run a power line 55 feet from a power pole on Village property to the Association building for safety reasons.  Presently, an extension cord is being run from the pole to the building. He would do all the labor. He explained that there should not be much usage. The Mayor did explain that the Village pays for the power to this pole.  A resolution will be prepared for the next meeting.  Power-line repair at the Village building was discussed.

POLICE:  Lieutenant Estacion reported that an auxiliary officer is resigning due to other employment demands. The letter of his resignation was reviewed by Council. Also, Officer Grosjean would like to step-down from his part-time position to auxiliary due to a change in his full-time employment.  Officer Cooper Sampsel is currently auxiliary and the department would like to move him into a part-time position.  He has sufficient training and experience with other police departments.  He has “picked-up” shifts recently to assist.

A motion to accept Officer Eric Grosjean’s resignation was made by Councilperson Conrad and seconded by Councilperson Lewis.  Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.  A motion to move Officer Sampsel from auxiliary to a part-time position was made by Councilperson Stoffer and seconded by Council President Mackey.  Roll call vote was as follows:  Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.  Officer Sampsel was sworn into office.

STREETS AND MAINTENANCE:  Resolution 2017-9 A Resolution Authorizing Participation in the ODOT Winter Contract (018-18) For Road Salt. 

Salt usage and reserves were discussed. No salt was purchased in 2017.  Street Commissioner Orr explained that approximately 75 ton was used this year. In the past, the township and Village have worked together to obtain needed supplies.  There is approximately 35 to 40 tons remaining presently.

A motion to pass was made by Council President Mackey and seconded by Councilperson Stoffer.  Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.

The Mayor read street employee, Tim Etzwiler’s resignation letter effective April 21, 2017, to Council.  A motion to accept his resignation was made by Councilperson Conrad and seconded by Councilperson Lewis.  Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.

A motion to go into executive session for Personnel section 121.22 (G)(1) was made by Council President Mackey and seconded by Councilperson Harwood.  Roll call vote was as follows:  Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried. Council went into executive session at 6:50.

A motion was made by Councilperson Lewis and seconded by Councilperson Stoffer to come out of executive session. At: 7:05 pm.  Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.  While in executive session Council discussed personnel. No action was taken from executive session.

PARK:  Second Reading of Ordinance 2017-7 An Ordinance Amending Village of Apple Creek Ordinance 2010-28 Establishing Rental rates Concerning Facilities Located at the Village Park in the Village of Apple Creek, Ohio.  A motion to accept the second reading was made by Councilperson Lewis and seconded by Councilperson Stoffer.  Roll call vote was as follows:  Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.

Third reading will be on May 1, 2017.

WATER & SEWER:  Nothing

JEDD#1:  The next meeting will be on Wednesday, April 19, 2017.

JEDD#2:   Nothing

CORRESPONDENCE: Nothing

UNFINISHED BUSINESS:  Nothing

NEW BUSINESS:  Nothing

COMMITTEE REPORT:  Nothing

FINANCE:    

COUNCIL BILLS3 4-17-17
A11A210 POLICE
A11A231 Advance Auto Parts Wiper Blades               $17.26
A11A233 Visa Badges             $109.25
A11A235 Wayne County Dispatching& Legal Fees         $1597.28
TOTAL             $1,723.79
A17A240 Mayor & AD.
A11C230 American Elect. Power Street Lights                   1372.40
A17A231 American Elect. Power Electric                     106.79
A17A242 Comdoc Lease                     195.70
A17A245 Crystal Clear Water Water & Cooler                     $14.00
A17A241 Comdoc Copies                     $51.35
A17A232 Dominion Gas                    155.64
TOTAL               $1,895.88
B16B240 Streets O&M
B16B231 American Elect. Power Electric                     101.71
B16B243 Custom Machine Bracket Roller                     $32.00
B16B245 Cintas Uniforms                   $119.28
B16B232 Dominion Gas                       51.64
B16B241 Visa Led Light                     $49.24
TOTAL                   $353.87
B43A250 PARK
B43A231 American Elect. Power Electric                     332.13
B43A232 Dominion Gas                     246.76
TOTAL                  $578.89
E15A240 WATER
E15A231 American Elect. Power Electric                   1789.79
E15A244 Coshocton Testing                     $90.00
E15A241 Tricor Stakes                     $20.00
TOTAL                $1,899.79
E25A240 SEWER
E25A231 American Elect. Power Electric                   4479.21
E25A244 Coshocton Testing                   $574.00
E25A232 Dominion Gas Gas                     213.22
E25A234 Kimble Trash                     $16.43
E25A242 Tricor Stakes                   $20.00
TOTAL                $5,302.86

 

A MOTION TO PAY THE BILLS was made Councilperson Conrad and seconded by Councilperson Harwood.  Roll call vote was as follows:  Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.

Councilperson Harwood inquired about any updates on the cruisers.  The Mayor stated that there was nothing at this time.  Councilperson Harwood believes that a 2018 model should be negotiated for if it takes much longer to receive the new cruisers. The Mayor will ensure that the Police Chief has an update on the cruisers for the next meeting.  The Mayor will ask for an update on when the cruisers are to be delivered, and if the delivery time is in June or July will a 2018 model be received, and can the cruisers be received from some other place quicker, that should be checked into as to the price.  This information should be available for the next Council meeting. The Chief should check on these issues as soon as possible.

Councilperson Harwood inquired about the cost estimates of the sidewalks at the bridge.  The Mayor stated that the project is not at that point yet.  She hopes to have an update at the next Council meeting after further information is received from ODOT.  Further, the Mayor hopes to keep the sidewalk east of the bridge within the ODOT right-of-way so there is no need for any additional right-of-way.  The Mayor is working with ODOT to complete all the prerequisites to applying for the Safe Routes to School funding. We’re waiting to hear if the Village qualifies with ODOT to do the planning based upon the percentage of students at Apple Creek Elementary who live within a one mile radius of the school.  This project will take some time from start to finish. There may be a need for a survey regarding children walking to school.  The Mayor prepared an Excel worksheet of the Apple Creek Elementary numbers and submitted to ODOT.  We are awaiting the determination if the criterion has been met for ODOT assistance, the Mayor explained.  The Mayor would like to do the whole project all at once.  However, this project could be two phases based upon funding.  The first phase would be from Hunter Street to the bridge.  Phase two would be from the bridge to Eyman Street, again based upon the funding.

A MOTION TO ADJOURN was made by Councilperson Conrad and seconded by Councilperson Harwood.  Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.

Meeting Adjourned at 7:25 pm.

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