Council Meeting Minutes August 10, 2015

The Special Meeting of the Apple Creek Council called to order on August 10, 2015 by Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-absent, Charlie Lewis-present, and Steve Stoffer-present.

WATER & SEWER: Resolution 2015-22 A Resolution to Enter Into A Contract with Bogner Construction Company for the Apple Creek Water Treatment Plant Improvement Project, Contingent Upon Final Approval of Financing by Ohio Water Development Authority, and Declaring An Emergency.

Gary Daugherty explained we opened the bids for the Water Treatment Plant improvement on August 6th at noon, the lowest bid was Bogner Construction Company. When we opened the bids they were not the lowest but they had a math error calculating their bid. Bogner will honor their price of $227,042.00.

Betty Keener explained the bids came in a lot lower than we expected; but we are still applying for a $200,000.00 loan. The Village will spend $150,000.00 to honor their commitment to the project, then borrow the difference to complete the project. The village does not have to borrow all the money if it isn’t needed.

Motion to suspend the rules and advance to the second and third readings by title only by Rodney Mackey, Seconded by Steve Stoffer, Roll Call: Rodney Mackey-yes, Steve Stoffer-yes, Rick Conrad-yes, Mike Harwood-yes, and Charlie Lewis-yes.

After the readings motion to pass Resolution 2015-22 by Rodney Mackey, Seconded by Steve Stoffer, Roll Call: Rodney Mackey-yes, Steve Stoffer-yes, Rick Conrad-yes, Mike Harwood-yes, and Charlie Lewis-yes

Resolution 2015-23 A Resolution Authorizing Cooperative Agreement for Construction of a Water Filter Replacement Project Between the Village of Apple Creek and the Ohio Water Development Authority and Declaring An Emergency.

Motion to suspend the rules and advance to the second and third readings by title only by Rick Conrad, Seconded by Mike Harwood, Roll Call: Rick Conrad-yes, Mike Harwood-yes, Rodney Mackey-yes, Charlie Lewis-yes, and Steve Stoffer-yes.

Motion to pass Resolution 2015-23 by Mike Harwood, Seconded by Rick Conrad, Roll Call: Mike Harwood-yes, Rick Conrad-yes, Rodney Mackey-yes, Charlie Lewis-yes, and Steve Stoffer-yes.

Motion to go into executive session for personnel section 121.22 (G)(1) by Rick Conrad, Seconded by Rodney Mackey, Roll Call: Rick Conrad-yes, Rodney Mackey-yes, Mike Harwood-yes, Charlie Lewis-yes, and Steve Stoffer-yes. At 6:37 pm.

Mike Harwood made a motion to come out of executive session at 6:49 pm seconded by Rick Conrad, Roll Call: Mike Harwood-yes, Rick Conrad-yes, Rodney Mackey-yes, Charlie Lewis-yes, and Steve Stoffer-yes.

Result of executive session Rodney Mackey made a motion to end the contract with Holly Malciut for the cleaning of Mayer Carson Hall, Seconded by Rick Conrad, Roll Call: Rodney Mackey-yes, Rick Conrad-yes, Mike Harwood-yes, Charlie Lewis-yes, and Steve Stoffer-yes.

Rodney Mackey made a motion to hire Adam Morris as a contracted person for cleaning of Mayer Carson Hall. Seconded by Rick Conrad, Roll Call: Rodney Mackey-yes, Rick Conrad-yes, Mike Harwood-no, Charlie Lewis-yes, and Steve Stoffer-yes. Motion Carried.

Betty advised Council that with Adam as the contracted cleaning personnel that she and Dale will be able to manage the situation better and that Adam’s position on the Street Department will not be intermixed with the cleaning position. The Street Department position is covered under OPERS, but the cleaning position is not; thus Adam will be paid separately for each position.

MOTION TO ADJOURN: by Charlie Lewis, Seconded by Rick Conrad, Roll Call: Charlie Lewis-yes, Rick Conrad-yes, Mike Harwood-yes, Rodney Mackey-yes, and Steve Stoffer-yes.

Meeting Adjourned at 6:50 pm.

 

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