Council Meeting Minutes December 19, 2016

The Regular Meeting of the Apple Creek Council was called to order on December 19, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Conrad made a motion to approve the minutes of the December 5, 2016 meeting, as always the minutes are available for the public to review. The motion was seconded by Council President Mackey with roll call vote as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

VISITORS: Leonard Kaplan was thanked by the Mayor for attending. The Mayor read a “Thank you” letter from the Apple Creek United Methodist Church Committee for the Community Dinner:  “Meals were provided for seventy-one people with enough to send another meal home with them.  This meal was provided for people that had no other opportunity to gather for Thanksgiving.  The committee looks forward to the 2017 meal and continued support from the Village.”  The Mayor stated that (the Community Dinner) was a great idea.  Mr. Kaplan stated that it was his wife’s idea. He then inquired as to whether the Village wanted to assist in the sponsoring of the 2016 meal by donating funds and forwarding these to the food bank.  The food bank was short this year.  The issue was tabled for discussion after budget considerations.

 

POLICE: Police Chief Woodruff was present to assist with budget discussions.   The Mayor stated the Village did very well with budgeting this year and is in the black.  Because of this, she proposes that a new cruiser is purchased out-right for the Chief that is K-9 ready. Monies will come from the General Fund for a 2017 Ford Interceptor and the monies would then be appropriated immediately.  The Fiscal Officer advised that the Village will be “in the black close to $66,000” for 2016.   The Mayor explained that the three full-time employees (Chief Woodruff, Fiscal Officer Busson and Street Commissioner Orr) work to find solutions outside the box to save the Village money, and that Dale Orr recently saved the village $20,000 alone on repair of an Apple Ridge ditch.  The 2017 budget has monies for a leased vehicle to replace the charger which is in constant need of repair.  The vehicle to be purchased from Statewide Ford as they were the only one to submit a quote as of this time, a picture presented to Council. The Crown Vic will be sold with the proceeds being returned to the General Fund. Income tax proceeds were discussed.  The Fiscal Officer advised that the 2017 Budget is set to end “in the black also”.   “The State Contract Purchasing Program will be utilized to make the vehicle purchase,” Chief Woodruff stated.

Ordinance 2016-30 An Ordinance Amending The 2016 Appropriation Ordinance 2015-31 Passed December 14, 2015, And Declaring An Emergency.

A motion to suspend the rules was made by Council President Mackey and seconded by Councilperson Conrad. Roll call vote was as follows:  Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes.  Motion carried.

A motion to purchase the new vehicle for the Police Department was made by Councilperson Conrad and seconded by Council President Mackey. Roll call vote was as follows:  Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

The Chief reported, “Breakfast with Santa went well” considering the weather. There was a good turn-out with approximately 70 to 80 people.  The Tree Lightning had a good turn-out also despite the cold.  There was some trouble with the tree lights going out but this has been fixed.  There was good community support.   The Chief reminded everyone to “lock their stuff up and don’t advertise ‘not being home’”.  Vacation “home-watch” sheets are available.

PARK: Nothing.

STREETS AND MAINTENANCE: The Mayor reported that there was an oversight at the time probation ended for Tim Etzwiler.  The part-time street position has a $1.00 increase at the end of the probationary period, and this was missed.  Council President Mackey made a motion to give Tim Etzwiler a $1.00 an hour pay increase because his probation has been successfully completed. The motion was seconded by Councilperson Stoffer, with roll call vote as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Lewis-yes.  Motion carried.

WATER & SEWER: The Mayor explained there was discussion at the last Water/Sewer Committee meeting about increasing water bills effective with January 2017. An ordinance was passed in 2015 which increased rates by three percent effective with 2017.  The Fiscal Officer read the ordinance.

 

Ordinance 2016-28 An Ordinance Amending the 2016 Appropriation Ordinance 2015-31 Passed December 14, 2015, and Declaring An Emergency. (The Fiscal Officer explained that this ordinance is necessary to pay Engineering and Associates from the grant monies for an income and expense record.)

 

Council President Mackey made a motion to suspend the rules and advance to the second and third reading by title only. The motion was seconded by Councilperson Stoffer, with roll call vote as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Lewis-yes.   Motion carried.

Council President Mackey made a motion to pass Ordinance 2016-28. The motion was seconded by Councilperson Stoffer, with roll call vote as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Lewis-yes.   Motion carried.

JEDD#1: Nothing.

JEDD#2: January 17, 2017 meeting will be held at the Village Hall at 6:00 pm.

CORRESPONDENCE: Thank-you Letter from Apple Creek Methodist Church already read and discussed.

UNFINISHED BUSINESS: At the December 5, 2016 Council Meeting, Council President Mackey made a motion for wage increases (up to three percent for Village employees based on performance) that was tabled.   Councilperson Harwood had a question about health insurance rates at that time.  The Mayor advised that health insurance rates will be increasing by one and one-half percent for 2017.   The Mayor called for comments, questions, and suggestions.  There being none, Council President Mackey made a motion for a three percent increase of wages for employees for 2017, as determined by the supervisor based on evaluations. The motion was seconded by Councilperson Conrad, with roll call vote as follows: Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-no, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes. Motion carried.

NEW BUSINESS:  Nothing.

COMMITTEE REPORTS: CIC will meet on January 16, 2017, at 5:30 pm at the Village Hall.

FINANCE: Bills were discussed.

COUNCIL BILLS 12-19-16
A11A210 POLICE
A11A233 MCTV Telephone 92.61
A11A241 Petty Cash Cleaning Products $6.39
A11A51 Richland Uniforms Bullet Proof Vests $9999.99
TOTAL      $10,098.99
A17A240 Mayor & AD.
A11C230 American Electric Power Electric         1451.29
A27A231 American Electric Power Electric              140.43
A17A245 Crystal Clear  Water                14.00
A17A233 MCTV Telephone 92.62
A17A233 Comdoc Copier Lease              195.70
A17A245 Government Acct. W’2s              $44.20
A17A237 Taggart Law Firm Solicitor            $397.00
TOTAL       $2,335.24
B16B240 Streets O&M
B16B231 American Electric Power Electric              97.33
B16B243 AJ Exhaust Brakes         $1175.84
B16B233 MCTV Telephone              49.15
B16B245 Mast Lepley Elec. Plug                $9.99
B16B241 Petty Cash Mouse Traps                10.65
B16B241 Tricor Elec. Tape & Misc.              $45.36
TOTAL        $1,388.32
B43A250 PARK
B43A231 American Electric Power Electric 407.09
 B43A245 Petty Cash Cleaning Products              $11.19
TOTAL          $418.28
E15A240 WATER
E15A231 American Electric Power Electric           2514.59
E15A241 Petty Cash Postage             $54.25
E15A246 WT McKee Repairs Water Plant           $225.00
TOTAL $2,793.84
E25A240 SEWER
E25A231 American Electric Power Electric            2839.56
E25A241 Petty Cash Postage $54.93
E25A233 MCTV Telephone 113.00
E25A245 Kimble Recycling & Disp Trash Hauling $16.34
E25A243 Miller Septic Cleaning Lift $189.50
TOTAL $3,213.33

 

A MOTION TO PAY THE BILLS: was made by Councilperson Conrad, and seconded by Councilperson Stoffer. Roll call vote was as follows:  Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes and Councilperson Lewis-yes.  Motion carried.

The 2017 Budget was previously emailed to all Council Members. The Mayor stated for the first time that she can remember it was possible to put $5,000.00 into the park budget.  Updates to the park will be discussed.  Streets and Maintenance budget was discussed. Councilperson Harwood inquired when Shannon Drive would be repaved. He was reminded by the Mayor that Council was told all those lots had sold when they had not been, and that project will be delayed until a future date when construction trucks will no longer be traversing the street.  This issue will be revisited in the spring.  Councilperson Harwood asked for a copy of the spread-sheet that reflects percentages of several years of increases.  The Fiscal Officer will email copies of it to all council members. Contractual services were discussed.  These are the gas and electric suppliers.

Ordinance 2016-29 An Ordinance to make appropriations for Current Expenses and other Expenditures of the Village of Apple Creek, State of Ohio during the fiscal year ending Dec. 31, 2017 and declaring an emergency.

A motion to pass Ordinance 2016-29 was made by Council President Mackey and seconded by Councilperson Lewis.   Roll call vote was as follows:  Council President Mackey-yes, Councilperson Lewis-yes, Councilperson Conrad-yes, Councilperson Harwood-abstain, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.   Motion carried.

The issue of sponsoring/donating to the 2016 Thanksgiving Community dinner was re-addressed. Councilperson Harwood thought any donation should be made from the CIC committee.  It was agreed that the issue would be discussed at the CIC meeting in January of 2017.

A MOTION TO ADJOURN: was made by Councilperson Lewis and seconded by Councilperson Stoffer.   Roll call was as follows: Councilperson Lewis-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson McCarthy-yes.  Motion carried.

Meeting Adjourned at 7:10 p.m.

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