Council Meeting Minutes December 5, 2016

The Regular Meeting of the Apple Creek Council was called to order on December 5, 2016 by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-late, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Lewis made a motion to approve the minutes of the November 21, 2016 meeting, as always the minutes are available for the public to review. The motion was seconded by Council President Mackey, with roll call vote as follows: Councilperson Lewis-yes, Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, and Councilperson Stoffer-yes.   Motion carried.

VISITORS: Leonard Kaplan (talked about the Community Thanksgiving dinner at the end of the council meeting. Seventy one people attended.  There were plenty of volunteers to help.), and Emily Morgan, reporter for the Daily Record.

POLICE: (Tree Lighting Dec. 16th at 7 pm, and Breakfast with Santa Dec. 17th 8-11 am.)  The Mayor stated that she made a request to Starbuck’s in Wooster for donated coffee.  Chief Woodruff reviewed the monthly report with Council.  He reminded everyone to lock-up all their property, and not to post on-line any absences from home.  “Post vacation pictures and such after you return home.” One does not want to advertise to thieves that their house is empty.   Apple Creek PD does security checks while residents are on vacation/gone.  Forms for these security checks are on the Apple Creek Village website.  These can be completed and dropped-off at the Village Town Hall, in person or put through the front door slot after hours. The new bullet-proof vests were shown to Council.  These are good for four to six years.  The payment has not been made yet because all items have not been received.  Embroidered name badges have not been received yet.

PARK: Nothing

STREETS AND MAINTENANCE: Leaf pick-up has been concluded. (Letters will go to residents that have piles of leaves put out after the deadline..  These will need to be removed by the residents themselves.  Council President Mackey asked about a “low-spot” in the yard at Bixler Park.  The Chief reported that this was filled-in.  Nonetheless, he will check around the pavilion to ensure there are no other low spots.

WATER & SEWER:  Update from the Dec. 5th committee meeting-The Waynedale Sewer Project was discussed.  The EPA has requested removal of trees along the construction route of the Waynedale Sewer Project. These costs will be reimbursed by the EPA to the Village.  Quotes will be obtained for this work.

JEDD#1: Nothing.

JEDD#2: The next meeting will be held Wednesday, January 4, 2017.  This is the first Wednesday in January.



NEW BUSINESS: The 2017 Village Council Meeting Schedule was reviewed.  The Monday, July 3 meeting date was changed to Wednesday, July 5, 2017.  The 2017 Committee member assignment list was handed out.  The committee members remain the same as 2016.

The Wayne County Commissioners sent a letter regarding the 2017/2018 dispatch services for the Village. This was reviewed with Council.  It is the first amendment with an extension for two years.  Each year has a two percent rate increase, totaling $2219.00 for 2017 and $2308 for 2018.  Payments are due quarterly with an effective date of January 1, 2017 and January 1, 2018 respectively.  A motion was made by Council President Mackey to accept the rates.  This motion was seconded by Steve Stoffer, with roll call vote as follows: Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

COMMITTEE REPORTS: CIC on holiday hiatus until Jan. 16, 2017.

FINANCE: Pay for Council was discussed. Council members will be paid at the next meeting on Monday, December 19, 2016.  Checks will be printed at the end of the meeting and handed-out at that time.

A11A210 POLICE        
A11A241 B & C Communications Brackets 117.60
A11A241 Boundtree Trauma Kits   408.89
A11A243 Dale James Ford Repairs   553.92
A11A213 Gall’s Uniform   $159.99
A11A212 Wayne Co. Commissioners Hospitalization   $2778.65
A11A250 Taser International Body Camera   1619.00
      TOTAL                 $5,638.05
A17A240 Mayor & AD.        
A17A232 Dominion Gas Gas                      128.57
      TOTAL $128.57
B16B240 Streets O&M        
B16B245 Cintas Uniforms                     $100.00
B16B232 Dominion Gas                           36.03
B16B245 John Deere Financial Pedestal Mount Light                           11.98
B16B241 Quill Time Clock                        183.00
B16B243 Wayne Co. Commissioners Hospitalization   $1470.21
      TOTAL $1,801.22
B43A250 PARK        
B43A232 Dominion Gas   126.44
      TOTAL                     126.44
E15A240 WATER        
E15A244 Coshocton Tests                          90.00
E15A238 Dean’s Backflow Daily Operation                     $840.00
E15A35 Postmaster Stamps                      $91.50
E15A243 Water-Watts Redo Wire Conn.                           60.00
      TOTAL                  $1,081.50
E25A240 SEWER        
E25A244 Coshocton Tests                         558.00
E25A238 Dean’s Backflow Daily Operations                    $3360.00
E25A232 Dominion Gas Gas                        $46.07
E25A245 John Deere Fin Bar leak cool   16.47
 E25A2351 Postmaster Stamps                     $91.50
      TOTAL $4,072.04


A MOTION TO PAY THE BILLS: was made by Councilperson Harwood and seconded by Councilperson Conrad. Roll call vote was as follows: Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

The Mayor announced that the Employee Christmas Luncheon will be held on Thursday, December 22, 2016, at 11:15 approximately, at Mayer Carson Hall. Council is cordially invited, as well as the Village Solicitor.

Council President Mackey made a motion for a three percent increase of wages for employees for 2017, as determined by the supervisor based on evaluations. Councilperson Harwood inquired about insurance rate increases for 2017.  The Mayor responded that this was unknown at this time.  The Mayor and Fiscal Officer will be meeting next week to finalize the 2017 budget.  The Mayor suggests “tabling the motion until the next meeting”.  Solicitor Musselman stated that an emergency ordinance will be needed to put in place any wage increases starting with the new year of 2017.  It was decided to table the issue until the next meeting.  Councilperson Harwood asked about the 2016 budget.  The Mayor responded that the budget was “in the black this year” for a number of consecutive years.

Councilperson Lewis stated that the cruiser needs replaced, and he wants the Chief to look around. The Mayor stated that topic was discussed at the beginning of planning the 2017 Budget, and a schedule of cruiser replacements need to be established by the Chief.  The Mayor said it would be considered when she meets with the Fiscal Officer to finalize the 2017 Budget. Councilperson Stoffer agreed that a new cruiser should be considered.  Car repairs and hours of use were discussed.  It was determined that the Chief should prepare a replacement schedule for the next meeting, December 19, 2016.  Grants were discussed.  The Chief is to submit cost estimates to the Mayor and the Fiscal Officer for possible 2017 budgeting.

Councilperson Harwood inquired about the 2017 Street Budget. The Mayor reviewed the Fiscal Officer’s 2016 Balance Sheet with Council.

The Mayor discussed the possibility of an offer for the vacant lot. The interested party is obtaining design plans at this point in time and will provide a copy of those building plans with the offer.

A MOTION TO ADJOURN: was made by Councilperson Harwood, and seconded by Councilperson Lewis. Roll call vote was as follows: Councilperson Harwood-yes, Councilperson Lewis-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.   Motion carried.

Meeting Adjourned at 7:14 pm.

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