Council Meeting Minutes February 21, 2017

The Regular Meeting of the Apple Creek Council was called to order on February 21, 2017, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-absent, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Conrad made a motion to approve the minutes of the February 6, 2017 meeting, as always the minutes are available for the public to review. The motion was seconded by Councilperson Lewis. Roll call vote was as follows: Councilman Conrad-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.   Motion carried.

VISITORS: No one.

Councilperson Conrad made a motion to go into executive session for Sale of Property section 121.22 (G)(3). The motion was seconded by Councilperson Lewis. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Council went into executive session at 6:31 pm.

Council President Mackey made a motion to come out of executive session at 6:50 pm. The motion was seconded by Councilperson Conrad.  Roll call vote was as follows: Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

There was no action from executive session.

POLICE:  Nothing.

PARK:  The Mayor stated that the Village Solicitor has advised her that the village can absorb the additional cost of the stage and give the monies to CIC to pay-off the balance owed.  The pay-off amount will need to be obtained.   Councilperson Harwood suggests attempting to negotiate a “settlement”.  Council President Mackey will discuss this with Leonard Kaplan.  The funds will be taken out of the Park Fund.

It was noted that the floors had been polished (at Mayor Carson Hall) by our Street Department, and “they look good”.  A concern was raised regarding “people slipping”.  The Mayor stated that the village has liability insurance for this reason.  It is possible that “people slip and fall for a variety of reasons and that is why the village has insurance,” the Mayor stated. It is no different if someone rents Mayer Carson and there is a risk of a fall.

STREETS AND MAINTENANCE:   A Street Committee Meeting will be held on March 27th at 4:30 pm at the Village Hall.  The Mayor asked for anything further from Street Commissioner Orr. He had nothing further.   He was asked about the salt supply.  There is an abundance of salt.

WATER & SEWER:  Ordinance 2017- 3   An Ordinance Approving the Terms of an Acquired Easement from Southeast Local School, Authorizing the Mayor to Execute Said Easement, and Declaring an Emergency.

A motion to suspend the rules and advance to the second and third readings by title only was made by Council President Mackey. The motion was seconded by Councilperson Stoffer. Roll call vote was as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, and Councilperson Lewis-yes.   Motion carried.

Council President Mackey made a motion to pass Ordinance 2017-3. The motion was seconded by Councilperson Stoffer. Roll call vote was as follows: Council President-Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, and Councilperson Lewis-yes.   Motion carried.

A Water & Sewer Committee Meeting will be held on March 6 at 5:30 at the Village Hall. Gary Daugherty of Engineering and Associates will be present for the meeting and staying for the Council meeting.

Fiscal Officer Busson reported that the Waynedale Project has “gone to bid”.  The bids were advertised on February 13 and 20, 2017.  These will be opened at noon on March 1, 2017 at Village Hall.  F.O. Busson further stated that typically the bids are brought to the Village Hall shortly before noon.  The bidders hand-deliver them and wait for the opening to see who provides the lowest bid.  Gary Daugherty of Engineering and Associates opens the bids.  The Mayor stated that everything with the project is “on target”.   Councilperson Harwood asked how soon the income tax can be collected from Southeast (School District).  The Mayor advised that the income tax will go into effect “30 days after the shovel goes into the ground”.  On the day that they break ground, the 30-day notice begins because that is the legal point of return and the Village is obligated to finish the project.”

JEDD#1:   Nothing.

JEDD#2:   Nothing.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Nothing.

NEW BUSINESS:  Councilman Stoffer asked Dale Orr what was being done at the Route 250 East bridge. Dale advised that the State of Ohio ODOT will be constructing a new bridge. Steve asked if we could have a sidewalk added. The Mayor will make several contacts regarding the feasibility of a sidewalk being added to the new bridge on Route 250 as it is a safety issue for residents who want to walk into the downtown or west end of town. Councilman Harwood suggested that Congressman Renacci’s office be contacted regarding this subject. Council President Mackey suggested attempting to obtain grant monies for this improvement.

COMMITTEE REPORTS: Nothing.

FINANCE:

COUNCIL BILLS 2-21-17
A11A210 POLICE
A11A233 MCTV Telephone $92.76
A11A241 Lewtfm Uniforms $348.00
A11A241 Quill Office Supplies $170.95
A11A243 OACP Membership 195.00
A11A233 Verizon Cell Phone $147.73
TOTAL                  $954.44
A17A240 Mayor & AD.
A11C230 American Elect. Power Street Lights                 1451.84
A17A231 American Elect. Power Electric                    153.57
A17A242 Comdoc Lease                    195.70
A17A233 MCTV Telephone                    $92.76
A17A232 Dominion Gas                    202.19
A17X275 East Union Twp. Jedd#1                    $71.67
A17A245 JMC Brand Domain Name                    $15.00
A17A241 Quill Office Supplies                    $22.49
A17A236 Whitaker-Myers Insurance                $7316.00
TOTAL              $9,521.52
B16B240 Streets O&M
B16B231 American Elect. Power Electric                    115.72
B16B233 MCTV Telephone                   $85.97
B16B232 Dominion Gas                     85.97
B16B245 General Rent All Cleaning                   $50.79
B16B233 Verizon Wireless Cell Phone                   $58.84
B16B243 Dustin Raber Repairs                 $105.49
TOTAL                  $502.78
B43A250 PARK
B43A231 American Elect. Power Electric                   377.73
B43A232 Dominion Gas                   239.24
TOTAL                $616.97
E15A240 WATER
E15A231 American Elect. Power Electric                 1880.35
E15A244 Bonded Chemicals Inc. Chemicals              $1,386.85
E15A244 Coshocton Tests                    410.00
E15A236 Whitaker-Myers Insurance               $2858.00
TOTAL              $6,535.20
E25A240 SEWER
E25A231 American Elect. Power Electric               $4465.99
E25A233 MCTV Telephone                 $113.43
E25A232 Dominion Gas Gas                  268.13
E25A236 Whitaker-Myers Insurance            $1704.00
TOTAL              $6,551.55

 

Council President Mackey made a motion to pay the bills. The motion was seconded by Councilperson Conrad with roll call vote as follows: Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

Councilperson Harwood raised the issue of converting street lights to LED’s. It was determined that Council had previously “turned-down” the idea.  Councilperson Stoffer stated that LED lighting has become considerably cheaper.   The Mayor believes this issue should be reviewed by the Street Committee with a report back to Council.  Councilperson Harwood would like “this looked at”.  The issue will be with the Street Committee when they meet in March.

Councilperson Lewis made a motion to adjourn. The motion was seconded by Councilperson Stoffer with roll call vote as follow: Councilperson Lewis-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, and Council President Mackey-yes.  Motion carried.

Meeting Adjourned at 7:10 pm.

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