Council Meeting Minutes January 3, 2017

The Regular Meeting of the Apple Creek Council was called to order on January 3, 2017 by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Lewis made a motion to approve the minutes of the December 19, 2016 meeting, as always the minutes are available for the public to review. The motion was seconded by Councilperson Stoffer, with roll call vote as follows: Councilperson Lewis-yes, Councilperson Stoffer-yes, Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, and Councilperson McCarthy-yes.   Motion carried.

THE MAYOR GAVE AN OVERVIEW OF THE YEAR 2016: The water plant/infiltration system upgrade was completed.  The towers were cleaned and the hydrants flushed.  Bullet-proof vests were purchased for each officer.  The new MARC radio system was implemented for the police department.  The Oberly Drive issue was resolved.  (The water-line was moved at the home-owners expense based on the Village engineer’s specifications.)  The Village purchased a new valve for the tower that was installed.  All easements were obtained for the development of the sewer-line to the Waynedale campus.  Rails-to-Trails is going through Apple Creek.  The ditch repair at Apple Ridge was completed at a cost of $600 due to the work being done by Dale Orr, Tim Etzwiler and David Schworm.   Prior estimates had set the cost at $20,000.  Rick Mast provided free rocks for this repair.  NEFCO membership was obtained at the strong urging of the EPA.  Meetings were attended and relationships built to get the approval of the 208 Plan change.  The membership was required before EPA would review the Waynedale Sewer-line Project Plans.  The Project is still pending EPA approval.  2016 was in the black at $66,000 therefore a new K9 ready cruiser was purchased, with the budget remaining in the black. The 2016 budget remained in the “black”.   There were lots of other small things that come about in the day to day operation.

THE MAYOR’S FOCUS FOR 2017: The Waynedale Sewer-line Project will be completed.  The Standard Operating Procedure Manual for office processes will be completed.  Completion of digitalization of the minutes will happen.  The Mayor will work with the Fiscal Officer to review and plan a strategy for debt elimination on the eight remaining loans.   “Projects and items can be minimized by bulleting, each completion consists of many meetings, emails and phone calls which makes for a very full schedule for all involved with the planning and execution of our successes.”

VISITORS: A reporter from the Daily Record was in attendance.

POLICE: Chief Woodruff handed out the monthly report for December 2016 and the 2016 year-end in review. “December was a quiet month, the holidays went pretty smooth”, the chief reported.  The numbers are down a little bit due to all the holidays with off days and vacation time.  The notables for the year-in-review, 2016, were a total of 676 calls for services, 17 crashes, and 195 citations.  “Compared to 2015 the numbers are close, to 2014 (the numbers) are way above those,” the Chief stated.

NOTABLE EVENTS: A third full-time officer was added. A new cruiser was ordered in December.  Hours of coverage were increased.  Upgrading to the MARC Radio System was completed.  The bullet-proof vest and tasers were purchased.  “It has been a year full of changes and growth,” the Chief explained.  Further, he stated, “It has been a pleasure to work with this Council and Mayor.”  And he looks forward to 2017 and hopes that the progress will continue.

A question was asked about the coverage hours. The Chief stated that they are up to 20 hours a day, seven days a week.  The department is down two part-time officers.  They are out on medical leave.  One of these officers, Officer Felter, requested that Council allow him to fall back to an auxiliary position because he is going to have an additional surgery in March.  It is unsure when he may be able to come back to police work, if at all.  The Chief agrees with the request and asks that Council approve this and allow him to begin interviewing for a part-time officer to replace Officer Felter.  A present auxiliary officer may be moved into the position if there is interest.  A motion to approve moving Officer Felter to auxiliary and permitting the Chief to interview for a part-time officer was made by Councilperson Lewis, and seconded by Councilperson Stoffer.  Roll call vote was as follows: Councilperson Lewis-yes, Councilperson Stoffer-yes, Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, and Councilperson McCarthy-yes.   Motion carried.

A policy for body-camera usage was presented to Council for review. The Village Solicitor prepared the policy and used a combination of Cincinnati and Cleveland Police Department policies.  A motion to accept the policy as presented was made by Council President Mackey, and seconded by Councilperson Conrad.  Roll call vote was as follows:  Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

The new cruiser is on order. The tentative delivery date is February.

PARK: Committee Meeting to be held on Monday, February 6, 2017, at the Village Hall at 5:30pm.   The Mayor stated that extra funding was placed in the budget to enhance the park, so consideration should be given as to what should be done.  This meeting will be a start of the dialogue.  Councilperson Harwood stated that the tennis courts conversion to a basketball court was considered previously.

STREETS AND MAINTENANCE: Nothing

WATER & SEWER: There is a request from the EPA to collect samples in town. These don’t need collected until the month of June; however, houses have been selected from which the samples will be taken.  The criteria for selection of a house to sample,  is for it to have copper lines and be less than 16 years of age without any water softening unit.

JEDD#1: Nothing.

JEDD#2: The next meeting will be held on Tuesday, January 17, 2017, at the Village Hall at 6:00 pm.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Councilperson Harwood asked about the digitalization of the minutes. He wondered if this was to include the ordinances.  The Fiscal Officer confirmed that it did include the ordinances.  Some of the oldest ordinances were not included, however, due to age and the possibility of damage.  Preservation of the oldest records was discussed.  Reed storage in Wooster could be a resource per Councilperson Harwood.  The Fiscal Officer will contact them.

NEW BUSINESS: Nothing further to report on the vacant lot for sale.

COMMITTEE REPORTS: CIC meeting will be held on Monday, January 16, 2017, at the Village Hall at 5:30 pm.

FINANCE: Ordinance 2017-1 An Ordinance Amending Ordinance 2016-1 And Adjusting the Schedule of Compensation and Benefits Up to 3% for Non-Elected Employees and Declaring and Emergency. The Mayor explained that since the ordinance reads “up to 3%” it reflects the hourly rate/and or salary of employees.

A motion to suspend the rules and advance to the second and third readings by title only was made by Councilperson Conrad, and seconded by Councilperson Lewis. Roll call vote was as follows:  Councilperson Conrad-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.  Motion carried.

The Mayor called for questions or comments. There being none, a call for a motion was made.

A Motion to pass Ordinance 2017-1 was made by Councilperson Lewis, and seconded by Councilperson Conrad. Roll call vote was as follows:  Councilperson Lewis-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.  Motion carried.

 

COUNCIL BILLS 1-3-17
A11A210 POLICE        
A11A242 Digital-Alley Dash Cam 3995.00
A11A212 Wayne Co. Commissioners Hospitalization   $2820.32
      TOTAL                   $6,815.32
A17A240 Mayor & AD.        
A17A2238 Government Accounting Software                        1300.00
      TOTAL                   1300.00
B16B240 Streets O&M        
B16B245 John Deere Financial Screws & Fasteners                             13.55
B16B243 Wayne Co. Commissioners Hospitalization   $1492.26
      TOTAL 1505.84
E15A240 WATER        
E15A243 WT. McKee Water Break                           894.00
      TOTAL                     $894.00

 

Water-line breaks were discussed.

A MOTION TO PAY THE BILLS: was made by Councilperson Harwood and seconded by Council President Mackey. Roll call vote was as follows: Councilperson Harwood-yes, Council President Mackey-yes, Councilperson Conrad-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

Councilperson Harwood raised the issue of the carry-over balance on the Village’s account. He wondered about investing in Certificates of Deposit.  The Fiscal Officer will inquire at the bank regarding this, as well as Star Ohio.  The Mayor clarified that only short-term CD’s should be considered due to length of term.

A MOTION TO ADJOURN: was made by Councilperson Harwood, and seconded by Councilperson Conrad. Roll call vote was as follows: Councilperson Harwood-yes, Councilperson Conrad-yes, Councilperson Lewis-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.   Motion carried.

Meeting Adjourned at 7:05 pm.

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