Council Meeting Minutes March 20, 2017

The Regular Meeting of the Apple Creek Council was called to order on March 20, 2017 by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-arrived after executive session, and Steve Stoffer-present.

Councilperson Conrad made a motion to approve the minutes of the March 6, 2017 meeting, as always the minutes are available for the public to review.  The motion was seconded by Councilperson McCarthy.  Roll call vote was as follows: Councilperson Conrad-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.   Motion carried.

VISITORS: Paul Dillon, resident of Apple Creek.

POLICE:  A motion to go into executive session for Personnel section 121.22 (G)(1) and the Sale of Property section 121.22 (G)(3)  was made by Councilperson Conrad.  The motion was seconded by Councilperson Stoffer. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.  Council went into executive session at 6:31 pm.

Council President Mackey made a motion to come out of executive session at 6:48 pm. The motion was seconded by Councilperson Stoffer. The roll call vote was as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, and Councilperson McCarthy-yes.   Motion carried.

Action from executive session:  Discussion was held on moving Matt Estacion from the Sargent Position to Lieutenant Position.

Ordinance 2017-6 An Ordinance Establishing a Lieutenant Position in the Apple Creek Police Department and Declaring An Emergency.

Councilperson Conrad made a motion to advance to the second and third reading by title only. The motion was seconded by Councilperson McCarthy.  Roll call vote was as follows: Councilperson Conrad-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

Councilperson Conrad made a motion to pass Ordinance 2017-6, and the motion was seconded by Councilperson Stoffer. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Lewis-yes.  Motion carried.

Matthew Estacion was sworn in as the Apple Creek Police Department Lieutenant by Mayor Keener.

STREETS AND MAINTENANCE: Street Committee Meeting will be held on March 27th at 4:30pm at the Village Hall to review the streets that will be eligible for repair this year.  The Mayor gave an update on the

State Route 250 Bridge.  The Mayor and Council President met with the Planning Committee for ODOT last Monday.  The timeframe for completion of the bridge is 2020.  A sidewalk will be installed on the bridge.  The Mayor is working with a personnel from ODOT apply for the “Safe Route to School” grant.  The deadline for the grant application is January/February 2018.  If Apple Creek can qualify, ODOT may do the planning of the Village Sidewalk Project.  These sidewalks would be on the north side of State Route 250, starting at Eyman Street, running to the bridge, then picking up again after the bridge to Hunter Street.  The lift-station will no longer be there after the Waynedale sewer project.  Buggies are not to be permitted on the sidewalks.  Surveyors are working on the bridge at this time.  The Mayor will need to spend a lot of time working with ODOT to obtain sidewalk grant monies.  This will be a year-long process.  The bridge itself will be three years in the building.  The Mayor will report regular updates to Council as available.

Ordinance 2017-5 An Ordinance Amending the 2017 Appropriation Ordinance 2016-29 Passed December 19, 2016, and Declaring An Emergency.

Councilperson Stoffer inquired as to what these monies would be expended on.  The Mayor explained that this appropriation is for banners and their installation.  Further, she stated that this is coming out of the State Highway Fund and not any Village-funded dollars. The Fiscal Officer confirmed this.  Councilperson Stoffer asked if these monies could be used to fix sidewalks along State Route 250.  The Mayor advised that property owners are responsible for the sidewalks.  Discussion was held regarding property owners being responsible for the new sidewalks to be constructed before and after the new bridge.  Councilperson Stoffer stated that he felt the monies could be better expended elsewhere and that the cost of banners was too high.  Council President and the Mayor explained that the banners are to make the Village more attractive.  The old banners are “shot” to which Councilperson Stoffer agreed.  Street Commissioner Orr explained that a total of 60 banners are being purchased and the hardware alone is $68.00 each.  A set of 30 for summer and 30 for winter will be purchased.  These will be spread throughout the town.  A contractor will be paid to install and change the banners twice a year for the seasons.   A discussion was held regarding renting the equipment to change the banners.  However, a licensed operator would be required to be able to do so.  The initial installation will cost more due to the placement of the brackets on the poles.  Once the brackets are installed, the switching of the banners will require a change of the banners only, and less time billed by the contractor.  Councilperson Stoffer stated that “it doesn’t take long to change them (banners)”.  Commissioner Orr explained that every other pole will be used.  This should run the banners from East of Chicago to Eyman Street on the south side only of the road.  There are trees on the north-side, so the banners should be easily visible located on the south side.  The Mayor noted that Street Committee Members received e-mails with pictures regarding the banners, of which no response was received.  It was taken that “no news is good news, street committee approved them”.   Pictures of the banners were reviewed by Council.

A motion to suspend the rules and advance to the second and third reading by title only was made by Council President Mackey.  The motion was seconded by Councilperson Conrad.  Roll call vote was as follows: Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-no, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

A motion to pass Ordinance 2017-5 was made by Councilperson Lewis, seconded by Council President Mackey.  Roll call vote was as follows: Councilperson Lewis-yes, Council President Mackey-yes, Councilperson Harwood-no, Councilperson Conrad-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-no. Motion carried.

WATER & SEWER: Mayor Keener reported the Water & Sewer Committee met to discuss the sewer line extension and work on a lot of the details.  There have been inquiries in response to the notice letter sent to home-owners along the new line.  There is one owner interested in tapping-in to the line at this point in time.

PARK:  An organization inquired as to the rental fee of Mayor Carson Hall and the stage.  The rest of the park was not wanted.  If the entire park was rented, the stage would be included.  A stage rental fee was discussed. The Street Commissioner would have to turn the electric on for the stage when needed.  Councilperson Harwood suggested a separate fee for the stage.  The Mayor suggested raising the rate for the whole park because it now includes a stage, as well as establishing a fee for the stage.  An ordinance will be needed to change the rates.  $250 was suggested by Councilperson Harwood for the whole park, $50 to $100.00 fee for the rental of the stage.  Councilperson McCarthy agreed with the $250.00 for the whole park and suggested $75.00 for the stage.  An emergency ordinance will be prepared for the next meeting reflecting a $250.00 fee for the whole park and a $75.00 fee for the stage.  The organization will be advised of the fees.  Fees for the ball diamond with and without lights was discussed and clarified.   The light fee is in additional to the ball diamond rental.  Advertising the availability of the stage at the park was suggested.  Park rental rates are on the Village website.  Councilperson Harwood suggested adding a notice on the water bills. The Mayor stated that the Daily Record will be doing a feature story on the Village.  She will ask that the stage be a focus of the article.

JEDD#1:  Nothing.

JEDD#2:   Nothing.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Nothing.

NEW BUSINESS:   Councilperson Harwood was contacted by Christine Burson regarding repair to their front yard.  He advised her to contact the Mayor.  The Mayor has not been contacted at this time.  She advised that the Village Hall can always be contacted for issues.  Road plowing was discussed.

COMMITTEE REPORT:  Nothing.

FINANCE:   

COUNCIL BILLS3 3-20-17
A11A210 POLICE
A11A233 MCTV Telephone                    92.91
A11A233 Verizon Cell Phone               $147.73
TOTAL                    $240.64
A17A240 Mayor & AD.
A11C230 American Elect. Power Street Lights                   1390.75
A17A231 American Elect. Power Electric                     135.82
A17A242 Comdoc Lease                     195.70
A17A233 MCTV Telephone                       92.91
A17A232 Dominion Gas                     173.27
TOTAL               $1,988.45
B16B240 Streets O&M
B16B231 American Elect. Power Electric                    111.66
B16B233 MCTV Telephone                     $49.39
B16B232 Dominion Gas                      46.35
B16B233 Verizon Wireless Cell Phone                      58.84
TOTAL                  $266.24
B43A250 PARK
B43A231 American Elect. Power Electric                     308.87
B43A232 Dominion Gas                       78.89
TOTAL                  $387.76
E15A240 WATER
E15A231 American Elect. Power Electric                   1840.38
E15A241 Visa Maps                     161.54
TOTAL              $2,001.92
E25A240 SEWER
E25A231 American Elect. Power Electric                $4328.37
E25A233 MCTV Telephone                  $113.43
E25A232 Dominion Gas Gas                    227.92
E25A234 Engineering & Assoc. Engineering              $1500.00
E25A242 Visa Trash Bags               $295.56
TOTAL                 $6,465.28

 

A MOTION TO PAY THE BILLS: was made by Council President Mackey and seconded by Councilperson Stoffer. Roll call vote was as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.  Motion carried.

A MOTION TO ADJOURN: was made by Councilperson Conrad and seconded by Councilperson Lewis. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Councilperson Mackey-yes, Councilperson McCarthy-yes and Councilperson Lewis-yes.   Motion carried.

Meeting Adjourned at 7:35 pm

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