Council Meeting Minutes March 21, 2016

The Regular Meeting of the Apple Creek Council was called to order on March 21, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-absent. Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-absent, Charlie Lewis-present, and Steve Stoffer-present.

Council President Mackey made a motion to approve the minutes of the March 7, 2016 meeting. As always the minutes are available for the public to review. Seconded by Councilperson Harwood. Roll Call: Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes. Motion carried.

VISITORS: Leonard Kaplan and Scott Walters from the Kimble Company. The village’s trash pickup contract with Kimble expires the end of June. Mayor Keener, Council President Mackey and Fiscal Officer Busson discussed the new price ($11.42) per month for trash services only. Mayor Keener stated that this is a good price and she would recommend that the contract be extended for two years.  Mike Harwood made a motion to extend the contract for two years at a cost $11.42 per month. Seconded by Council President Mackey. Roll Call: Councilperson Harwood-yes, Council President Mackey-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes. Motion Carried.   An Ordinance for the trash pickup contract will be prepared for the meeting on April 4, 2016. At that time, Mayor Keener will sign and return the contract to the Kimble Company.

Mayor Keener stated that the Police Department received “The Citizen of the Year” Award for 2016 from the Apple Creek PTO. Those in attendance at the program gave a standing ovation to the Department.

POLICE:   Ordinance 2016-8 An Ordinance Amending the 2016 Appropriations Ordinance 2015-31 Passed December 14, 2015 and Declaring An Emergency.

A Motion to suspend the rules and advance to the second and third readings by title was made by Councilmen Lewis. Seconded by Councilman Stoffer. Roll Call: Councilman Lewis-yes, Councilman Stoffer-yes, Councilmen Harwood-yes, and President Council Mackey-yes. Motion carried.

Motion to pass Ordinance 2016-8 by Council President Mackey. Seconded by Councilmen Stoffer. Roll Call: Council President Mackey-yes, Councilman Stoffer-yes, Councilmen Harwood-yes, and Councilman Lewis-yes. Motion carried.

Sergeant Estacion reported that the grant for the Marcs Radios and other items was submitted on Friday, March 18th, 2016.  The Police Department staffing levels were discussed.

PARK: Nothing.

STREETS AND MAINTENANCE: Updates from the Street Committee were discussed.  Streets were inspected for maintenance purposes. Richenbaugh, Mayer  St. South St., Eyman, Apple Ridge, Spring Run and Shannon need work. Shannon will not be resurfaced.  The base will be improved.  Not all lots have been developed on Shannon yet, but it was reported that perhaps two were sold. Development of this area was discussed. The maintenance of Richenbaugh can be paid from the Permissive Tax Fund.

Street Commissioner Orr reported that a quote from Melway has been received for $19,000.00 for resurfacing of the listed streets, except for Shannon. A schedule of street maintenance was discussed so that a few roads could be improved each year to reduce the impact on the budget.  Alleys will be looked at after all streets have been repaired/improved.  Prep work will be needed prior to chip and seal.  The prep work will be at an additional cost, but there are funds in the budget to cover this work.

Council President Mackey made a motion to resurface five streets at a cost of $19,000.00 for chip and seal. Seconded by Councilman Harwood. Roll Call: Council President Mackey-yes, Councilman Harwood-yes, Councilman Lewis-yes, and Councilman Stoffer-yes. Motion carried.  An ordinance authorizing the repairs will be prepared for the April 4th meeting.

Third Reading of Ordinance 2016-5, An Ordinance Establishing a Policy and Procedures for Work Performed Within The Village of Apple Creek Right-of-ways and Easements Within the Village Limits and Providing for a Penalty for the Violations of this Ordinance.

A motion to pass Ordinance 2016-5 was made by Councilman Harwood. Seconded by Councilman Stoffer. Roll Call: Councilman Harwood-yes, Councilman Stoffer-yes, Councilman Lewis-yes, and President Council Mackey-yes. Motion carried.

WATER & SEWER: The new water filters have been installed at the Water Plant.  The Water Plant Filter upgrade will be going live on Tuesday March 22.  The Mayor reported that the Street Commissioner plans  to flush the hydrants and the towers will be cleaned with hydrants re-flushed after doing so in order to flush all the brown water from Apple Creek’s water system. The valve for the Oberly tower is on order. It needs to be installed prior to the cleaning. There will still be brown water problems until the flushing and tower cleaning is done. The Butler work at Oberly Drive can be done prior to the Village installing the valve.  The Village does need to give approval of Butler’s work prior to the start.  The Street Commissioner is waiting for Mr. Butler’s drawings for Village approval. The preliminary drawings needed a change to the size of pipe.

Spreading sludge on village land was discussed. It was decided that the liability was too great for the village to do so. The EPA regulates that type of activity.

JEDD#1: Meeting sometime in April.

JEDD#2: Nothing.

CORRESPONDENCE: Mayor Keener read a letter from Robert Tyler asking if the Council wants to have a booth at Johnny Apple Seed Festival for a “Meet and Greet”. Everyone is pretty much working already, so at this point, it does not seem feasible to have a booth.

UNFINISHED BUSINESS: Nothing.

NEW BUSINESS:  Nothing.

COMMITTEE REPORTS: CIC will be sending letters to vendors of the Village of Apple Creek to ask for donations for the stage project.  The next meeting will be April 18, 2016, at 5:30pm.

FINANCE:

COUNCIL BILLS 3-21-16  
A11A210 POLICE  
A11A233 MCTV Phone                 95.52
A11A241 Quill Battery Backup               119.97
A11A233 Verizon Cell Phones               128.44
A11A243 Wayne Co. Children Training                 24.00
                              TOTAL         $367.93   
A17A240   Mayor & Admin. O&M      
A11C230 American Electric Power Electric            163.56
A11A233 Comdoc Copier Lease             190.53
A17A233 MCTV Telephone Service               95.52
A17A241 Quill Office Supplies             122.24
                             TOTAL            $571.85
B16B240     Streets O&M      
B16B231 American Elec. Power Electric               125.18
B16B244 Cargill Inc. Road Salt            1389.44
B16B233 MCTV Telephone Service                 49.15
B16B233 Verizon Cell Phones                 58.84
B16B250 Yoder Hydraulics Steel Plate             1640.00
                                TOTAL        $3,262.61                                    
B43A250 PARKS  
B43A231 American Elec. Power Electric               313.64
B43A211 Adam Morris Cleaning of Hall               100.00
                                TOTAL          $  413.64                                        
E15A240 WATER  
E15A231 American Elec. Power Electric             1466.24
E15A235 Postmaster Stamps            119.00
E15A241 Bonded Chemical Chemicals Water            1267.62
E15A241 Quill Copier Paper                 19.95
                                   TOTAL              $2,872.81                  
E25A240 SEWER  
E25A231 American Elec. Power Electric             3481.07
E25A233 MCTV Telephone Service               113.00
E25A234 Engineering & Assoc. Engineering           13000.00
E25A235 Johns Septic Sludge Hauling               966.00
E25A243 HD Supply Riser               176.00
E25A235 Postmaster Stamps               119.00
E25A245 Kimble Trash Hauling                 42.17
E25A242 Quill Copier Paper                19.95
                                   TOTAL       $17,97.19                     

 

MOTION TO PAY THE BILLS: was made by President Council Mackey. Seconded by Councilmen Lewis. Roll Call: Council President Mackey-yes, Councilmen Lewis-yes, Councilmen Harwood-yes, Councilmen Stoffer-yes. Motion carried.

MOTION TO ADJOURN: was made by Councilman Harwood. Seconded by Councilman Stoffer. Roll Call: Councilman Harwood-yes, Councilman Stoffer-yes, Councilman Lewis-yes, and Council President Mackey-yes. Motion carried.

Meeting Adjourned at 7:01 pm.

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