The Regular Meeting of the Apple Creek Council was called to order on March 7, 2016, by Mayor Betty Keener with the following council members answering to roll call:
Rick Conrad-present. Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-absent, Charlie Lewis-present, and Steve Stoffer-present.
Councilperson Conrad made a motion to approve the minutes of the February 16, 2016 meeting, as always they are available for the public to review, seconded by Councilperson Lewis, Roll Call: Councilperson Conrad-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Stoffer-yes. Motion carried.
VISITORS: Dave Kiefer, Candidate for State Representative against Scott Wiggam, Paul Dillon, Sandra Sloan, Brad Sloan, and Leonard Kaplan. Dave Kiefer talked about township and villages needs to have a share in the casino tax monies for safety services and equipment. He would even advocate for at least a one-time sharing of the monies, if he is elected. He reviewed the cost of dispatch consoles for the county and feels there is no need for two dispatch systems in Wayne and Ashland Counties. He asked for votes during the March primary election. The Sloans inquired about an easement for their property that is east of the Village garage. They would like to sell this property but it is landlocked. It needs access or an easement to be able to sell it. The Village Solicitor will research the issue and make a recommendation to Council at the next meeting.
POLICE: The Mayor noted that several weeks ago when she was in Wooster, she meet Shirley Snoody who told the Mayor that she was very impressed that a police officer is at the Apple Creek School crossing. Shirley stated that she was just passing through the Village but wanted to let the Mayor know. The Mayor stated that the Village is fortunate to be able to do this for visibility and safety purposes, especially with the school located on a state route. The Mayor thanked Police Chief Woodruff.
The Village was contacted by the Township to partner with it for a grant, Local Government Safety Capital Grant Improvement. By partnering with the East Union Township, the maximum grant is for $500,000. If the grant is received, Apple Creek would get $125,000.00. The grant is based on need. The Township would provide earnest money in the amount of $75,000.00 and the Village would provide $25,000.00 in earnest money, for a total of $100,000.00. Chief Woodruff explained that if the grant is received, all officers would be outfitted with new bullet-proof vests, purchasing additional Marcs radios, equip each cruiser with patrol rifles, ten new body cameras, and two new Tasers, since the ones the department presently has are outdated and new cartridges cannot be obtained. The quotes obtained will determine the final purchases. Life cycle of a vest is four years. Enjoining another entity for the grant was discussed. There is a timeline involved in obtaining this grant. The deadline is March 18. It can be applied for again next year. The committed $25,000.00 would be used to purchase the safety equipment. These monies were not appropriated and this would need to be done prior to purchasing. The Mayor explained that the “earnest” monies provide for a better opportunity to obtain the grant. All items are needed. The current year budget was discussed. The Police Department capital line item is only at $4,000.00 due to the amount allocated in the budget for 2016. The Mayor stated that this is an opportunity to get the department what they need without digging too deep into the Village budget. It is a slow process of rebuilding the department. The $25,000.00 would only have to be spent if the grant monies were received. If necessary, it could be carried over to the next year. Repair of the Dodge Charger was discussed. The repairs will cost approximately $4,000.00. It is presently out-of-service. A motion to appropriate $25,000.00 for purposes of “in-earnest” monies for the grant was made by Council President Mackey and seconded by Councilperson Conrad. Roll Call: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes. Motion carried.
Chief Woodruff reported that the Village network system has been rewired and upgraded. The MARCS system is to be “up and running” by July. A copy of the county report was given to council for their review.
Chief Woodruff reported that two officers will be attending “Human Trafficking” training. It is free and in Wooster, which will minimize the cost.
Radios need to be ordered. The final quote is for $20,310.45 until March 25, 2016. After that date, the price goes up by $7,000.00. The Mayor discussed the purchase priorities, i.e. radios first and then vests from the $25,000.00. A schedule of purchasing safety equipment for the department was discussed. The Chief clarified that under the BPV Grant Program, the department will be reimbursed for 50 percent of the purchase price of vests. Turnover of part-time officers and recouping vest costs was discussed. A motion to appropriate an additional $5,000.00 for purchase of all needed vests was made by Councilperson Conrad and seconded by Councilperson Stoffer. Roll call: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes. Motion carried.
Ordinance 2016-6 An Ordinance Establishing a Continuing Professional Training (CPT) Reimbursement Fund for the Village of Apple Creek, Ohio, and Declaring An Emergency.
A motion to suspend the rules and advance to the second and third readings by title only was made by Councilperson Conrad, seconded by Council President Mackey. Roll Call: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes. Motion carried.
A motion to pass Ordinance 2016-6 by Councilperson Conrad. Seconded by Councilperson Stoffer. Roll Call: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes and Councilperson Lewis-yes. Motion carried.
Ordinance 2016-7 An Ordinance Amending the 2016 Appropriations Ordinance 2015-31 Passed December 14, 2015 and Declaring An Emergency.
Motion to suspend the rules and advance to second and third readings by title only by Councilperson Conrad. Seconded by Councilperson Stoffer. Roll Call: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes. Motion carried.
A motion to pass was made by Councilperson Conrad. Seconded by Councilperson Stoffer. Roll Call: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes. Motion carried.
STREETS AND MAINTENANCE: Second Reading Ordinance 2016-5 An Ordinance Establishing a Policy and Procedures for Work Performed Within The Village of Apple Creek Right-of-Ways and Easements Within the Village Limits and Providing for a Penalty for the Violations of this Ordinance. The third reading will be on March 21, 2016.
The Street Committee (Council President Mackey and Councilpersons Conrad and McCarthy) will meet on Friday, March 11th at 9 am to review which roads will be worked on this year. Shannon Drive road conditions were discussed. Home development is not yet completed on Shannon. Some work will be done on the base. Re-appropriations for street repairs will be needed.
Salt supply was discussed. There is a significant amount of salt remaining from this year. Next year the salt order will be cut back.
Councilperson Stoffer reported that the Village was complimented for keeping the streets clear of snow.
WATER & SEWER: Complaints of brown water stopped shortly after the Street Commissioner flushed the hydrants, and water quality has improved. Completion date for the Water Filter project is March 21, 2016. Hackworth will be contacted by the Village Solicitor regarding the pump.
JEDD#1: Meeting to be scheduled soon.
UNFINISHED BUSINESS: Nothing.
NEW BUSINESS: Nothing.
COMMITTEE REPORTS: Water & Sewer Committee met: the valve at Oberly tower will be installed this week weather permitting.
CIC: The Mayor reported that CIC’s share of the poker tournament is about $400.00. The next tournament is on March 26, 2016, at 7:00pm. Councilperson Harwood reported that Rick Mast is interested in making a donation. He (Councilperson Harwood) stopped at Waynedale Truss and Schlabach Engine and left flyers. Mayor Keener asked the Solicitor if Vendors of the Village of Apple Creek may be contacted regarding donations as the donations would be made to the CIC and not the village. The Solicitor agreed that would be appropriate. A list will be compiled for this purpose. CIC will meet again on March 21st at the Village Hall at 5:30 pm.
|COUNCIL BILLS 3-7-16|
|A11A241||M& K Engraving||ID Cards||14.00|
|A11A2431||Ohio Valley Prewire||Installation Wire||415.52|
|A11A241||Wayne Co. Courts||Citation Books||99.80|
|A17A240 Mayor & Admin. O&M|
|A17A243||Ohio Valley Prewire||Installation Wire||415.52|
|A17A241||Postmaster||PO Box fee||114.00|
|A17A237||Taggart Law Firm||Solicitor Fee||537.00|
|B16B240 Streets O&M|
|B16A245||John Deere Financial||Plastic plug tape||87.35|
|B16B241||Gerber Lumber||Dry Wall||42.25|
|B16B212||Wolfe Brothers||Galv Rigid Conduit||25.15|
|E15A238||Dean’s Backflow||Daily Operations||840.00|
|E15A243||WT McKee||Water Break||820.00|
|E25A238||Bean’s Backflow||Daily Operations||3360.00|
|E25A234||Engineering & Assoc.||Engineering||14650.00|
|E25A243||Wolff Brothers||Led Wall pack Photocell||154.72|
A MOTION TO PAY THE BILLS: was made by Councilperson Harwood, seconded by Council President Mackey, Roll Call: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes. Motion carried.
A MOTION TO ADJOURN: was made by Council President Mackey, Seconded by Councilperson Stoffer, Roll Call: Councilperson Conrad-yes, Councilperson Stoffer-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Lewis-yes. Motion carried.
Meeting Adjourned at 7:50pm.