Council Meeting Minutes May 1, 2017

The Regular Meeting of the Apple Creek Council was called to order on May 1, 2017 by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Lewis made a motion to approve the minutes of the April 17, 2017 meeting, as amended. As always, the Minutes are available for the public to review. The motion was seconded by Councilperson McCarthy. The roll call vote was as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.   Motion carried.

A motion to go into executive session for Personnel section 121. 22 (G)(1) was made by Councilperson Conrad and  seconded by Councilperson McCarthy.   Roll call vote was as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Council went into executive session at 6:31 pm.

A motion to come out of executive session was made by Councilperson Conrad and seconded by Councilperson Lewis.  Roll call vote was as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Council came out of executive session at 6:48 pm.

VISITORS: Keith Wellman was present and had a question.  It was to be discussed during “Streets and Maintenance”.

POLICE: Chief Woodruff reviewed the monthly report with Council.  Call numbers and criminal reports are up, as well as traffic stops. Security checks and community policing are down due to the higher call volume.  Staff is back to four part-time officers.  Auxiliary staff is down to four filled-positions.  This number will be reduced to three in the near future.  The Mayor inquired about an update on the cruisers.  The Chief has talked to the Sales Rep and the Sales Manager, a date from Ford is to be obtained.   Ford is the “hold-up”.  When a “build date” is established by Ford, the dealership will be notified.  The dealership will then notify the Chief.  The Chief stated that he put the dealership on notice that if the cruisers are not delivered soon, the Village will look to negotiate for 2018 models.  2017 models are still being produced at this point.  Ford is behind on production.  2018 model production may be delayed. The Chief is making daily phone calls to the dealership. The Escape did need to be repaired.  The repair is listed in the bills.  This was the first issue with this vehicle.  The Chief did explore other cruiser options.  Only two black & white 2016 demo models were available with already existing mileage.  Street drug problems were discussed.

STREETS AND MAINTENANCE:   The Mayor explained that while in executive session, Council discussed the street department vacancy.  A motion was made by Councilperson McCarthy to establish a second full-time street position at the rate of $12.36 per hour.  This position is to be advertised as soon as possible.  The motion was seconded by Council President Mackey.  Roll call vote was as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Motion carried.

Ordinance 2017-10 An Ordinance Approving the Granting and Terms of a Gas Line Easement From the Village of Apple Creek to Anthony R. Shinn and Misty D. Shinn, Authorizing the Mayor to Execute Said Easement, and Declaring An Emergency.  Council was informed by the Mayor that this property is the “old Sloane property” of which an easement was given for use of the Village drive-way. The Shinn’s are responsible for helping with the cost of repairs for drive-way maintenance.  Utilities, gas-line, is now needed for the property.

A motion to suspend the rules and advance to the second and third reading by title only was made by Councilperson Harwood and seconded by Councilperson Stoffer. Roll call vote was as follows:  Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Motion carried.

A motion to pass was made by Councilperson Harwood and seconded by Councilperson Stoffer.  Roll call vote was as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Motion carried

Street Commissioner Orr reported that street signs are being put up.  The banners are up.

PARK:  THIRD Reading of Ordinance 2017-7 An Ordinance Amending Village of Apple Creek Ordinance 2010-28 Establishing Rental rates Concerning Facilities Located at the Village Park in the Village of Apple Creek, Ohio.

A motion to pass by was made by Councilperson Conrad and seconded by Council President Mackey.  Roll call vote was as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes. Motion carried.

Keith Wellman stated that he was following up regarding the flooding problem at “his place”.  He had information from FEMA, an individual cannot apply to them.  It must be a village, town, township or county level that applies for a grant to “fix” the flooding issue.  He brought the information previously and he is checking on any progress.  The Mayor inquired as to whether Mr. Wellman had filed anything with FEMA.  Mr. Wellman stated that his house has been flooded so often in such a short period of time that his insurance has dropped flood coverage.  He was directed to FEMA for a grant.  A neighbor has concreted shut some pipes that will cause additional flooding at his property.  Also, the old railroad tracks ditch has been filled-in. The Village Solicitor suggested talking to Engineering & Assoc. regarding the issue.  “Water is running directly off the parking lot at Euclid.  There is no catch basin there.” A suggestion was made to talk to Precision (Euclid) regarding a retention basin for their parking lot.  ATI has been approached in the past regarding water run-off.  They stated that they would attempt to change their planting.  Nothing can be done to force them to assist per the Solicitor.  Drainage pipes in the area were discussed. Engineering & Assoc. representative will be asked to look at the area next week. The Mayor explained that this process takes time.

WATER & SEWER:  Mayor Keener reported, hopefully, the pre-construction meeting for the Waynedale project will be the week of May 8th.  Ground-breaking date will be determined with a projected completion date.

JEDD#1:   Nothing.

JEDD#2:  Council President Mackey reported they met last week. EPA loan approval is still outstanding. The Ohio Revised Code for the police is still being worked on. Solicitor Musselman will follow up.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS:  The Mayor advised that the previous request made by the Cemetery Committee to  connect to the village building with an electric line will require that any significant increase in electric costs are to be paid by the Committee to the Village.  The request was made so that the workers at the cemetery are able to charge equipment being used at the cemetery.  The Village will be able to determine how much electric is used.  Councilperson Conrad made a motion to allow the Cemetery Committee to run a 110-volt line to the Village building on Cemetery Street. The motion was seconded by Councilperson Stoffer. Roll call vote was as follows: Councilman Conrad-yes, Councilman Stoffer-yes, Councilman Harwood-yes, Council President Mackey-yes, Councilman McCarthy-yes, and Councilman Lewis-yes.   Motion carried.  A resolution will be prepared and signed with a copy given to the Committee.

NEW BUSINESS:   Junk on properties around town was discussed.  There are two properties that need to have letters sent regarding cleaning their property.  The letters will be sent this week.  Two weeks will be given as a timeframe to comply with the notice.  Parking on the sidewalk was discussed.  The police department will handle this issue.

COMMITTEE REPORT: Next CIC meeting is scheduled for June 19, 2017, at 5:30pm.

FINANCE:

COUNCIL BILLS 5-1-17
A11A210 POLICE

A11A233
MCTV
Telephones

$92.61
A11A231
Dale James Ford
Repairs

$1233.96
A11A241
Lexipol
Law Enforcement

$1629.00
A11A245
Silco
Fire Ext.

$197.50
A11A233
Verizon
Cell Phones

$147.73
A11A212
Wayne Co. Commissioners
Hospitalization

$2820.32

TOTAL
$6,121.12
A17A240 Mayor & AD.

A17A233
MCTV
Telephone

$92.61
A17X275
East Union Twp
Jedd #1

$119.68
A17A241
Silco
Fire Ext.

$266.75
A17E0273
Residents
Income Tax Refunds

$1,665.55
TOTAL
$2,144.59
B16B240 Streets O&M

B16B233
MCTV
Telephone

$49.39
B16B243
John Deere Financial
Fuel Line

$8.16
B15B243
Mast Lepley
Broome

$516.92
B15B243
Schlabach
Blades

$50.85
B15B233
Verizon
Cell Phones

$58.84
B16B243
Wayne Co. Commissioners
Hospitalization

$1492.26

TOTAL
$2,176.42

B43A240 Parks

B43A245
Silco
Fire Ext.

$15.00

TOTAL
$15.00

E15A240 WATER

E15A238
Dean’s Backflow
Daily Operations

$165.16
E15A245
Silco
Fire Ext

$15.00
TOTAL
$180.16
E25A240 SEWER

E25A233
MCTV
Telephone

$113.43
E25A238
Dean’s Backflow
Daily Operations

$3884.00
E25A245
Silco
Fire Ext
$26.25
TOTAL
$4023.68

A MOTION TO PAY THE BILLS was made by Councilperson Conrad and seconded by Councilperson McCarthy.  Roll call vote was as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Motion carried.

Councilperson Harwood stated that the Apple Creek School enrollment totals 403 per the yearbook.  The Mayor advised that the sidewalk project is being worked on, the sooner, the better.  Bridge traffic and water run-off was discussed.  Buggy/bicycle traffic on the bridge was discussed.

A MOTION TO ADJOURN was made by Council President Mackey and seconded by Councilperson Lewis. Roll call vote was as follows:  Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.

Meeting Adjourned at 7:40 pm.

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