Council Meeting Minutes Oct. 3, 2016

The Regular meeting of the Apple Creek Council was called to order on October 3, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present. Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-absent, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Conrad made a motion to approve the minutes of the September 19, 2016 meeting, as always the minutes are available for the public to review. The motion was seconded by Councilperson Lewis with roll call vote as follows: Councilperson Conrad-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.   Motion carried.

VISITORS: Reuben Troyer & Jared Durstein from the Apple Creek Fire Department were present. They requested support for the upcoming 3 ml levy of the township which would allow for a full-time firefighter/medic and some part-time help during the day when most calls occur.  This would improve response time. The levy would amount to $105.00 for a $100,000 home. Councilperson Harwood had several questions about the levy.  It was explained that there are actually two levies, one from 1982 and one from 1985, which is a five year renewal.  Only the 1982 levy will be on the ballot this year.  Presently, it is at .7 ml.  A current rate replacement will bring it to a total of 3.0 ml.  Both levies and “the contract” will generate $421,000.00 per year. There is a plan in place for the money, designated for trucks, staff and daily operations. The 1985 levy is .9 ml and will not be on the ballot for two more years.  There will be a public forum with the Township Trustees on Thursday, October 6, 2016, at 6:30 pm at the fire station.

WATER & SEWER: Gary Daughtery of Engineering and Assoc. was not present for the Waynedale Sewer-Line Project update.  The Mayor advised that Nefco is still reviewing the design.  This review typically takes 60 days, only 30 days have expired thus far.

Ordinance 2016-25 An Ordinance Amending the 2016 Appropriation Ordinance 2015-31 Passed December 14, 2015, and Declaring an Emergency.

A motion to suspend the rules and advance to the second and third readings by title only was made by Councilperson Harwood and seconded by Councilperson Stoffer. Roll call vote was as follows: Councilperson Harwood-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Lewis-yes.   Motion carried.

A motion to pass Ordinance 2016-25 was made by Councilperson Harwood and seconded by Councilperson Stoffer. Roll call vote was as follows: Councilperson Harwood-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson Lewis-yes.   Motion carried.

The Mayor gave an update on the storm-sewer ditch at Apple Ridge. On Thursday, October 6, 2016, at 2:15 pm, there will be a hearing with the County Commissioners regarding the OPWC Grant.  The Village is next to last in the grant alinement.  The Mayor and Gary Daugherty will be attending the hearing.  Several contractors have been contacted regarding the necessary work.  Bare minimum options for safety purposes may need to be discussed if grant monies are not available to the Village for this project.

Councilperson Stoffer stated that flow-rates are needed on the village hydrants. He reported that ISO rates (for the Apple Creek Fire Department) were just missed from a five to a six by 3/10th of a point.  The six would have saved residents on insurance both in town and out.  The ratings have remained the same, without increase. The work will probably need to be hired-out since the Village does not own the necessary equipment to measure the flow-rates.  Presently, there are no available flow-rates. If this can be done in the future, it would help with future ISO ratings. Possibly the equipment could be borrowed from another Village.  There are approximately 88 village hydrants.

POLICE: Chief Woodruff handed out the monthly police department report.  The numbers are down a little due to training.   The report was reviewed with Council. Drugs and a gun were found when a vehicle was searched.  Drugs are a problem everywhere.  Officer Sigler is working independently now. The Chief will discuss personnel scheduling outside of the public meeting. Officer Martin will be out on Medical leave.   St Peter’s Church is requesting a change of date for Breakfast with Santa.  The Chief will see what can be done.  Conflicting dates with the Legion will need to be avoided.  Bed bug protection equipment/spray will be purchased.  Trick or Treat, Oct. 29, will be from 4 to 6 pm. The Tree Lighting will be on Dec. 16th at 7 pm, and Breakfast with Santa on Dec. 17th from 8 to 11 am.

PARK: The Mayor and street staff did a walk-through at Mayer Carson Hall.  The staff has done a really good job of cleaning. Tim Etzwiler will be paid at his hourly rate to clean.  This arrangement works out better for the Village budget.

STREETS AND MAINTENANCE: The Mayor reported that Melway has been in.  Councilperson Harwood reported that some of Melway’s dump-trucks were speeding on Eyman when leaving after dumping their loads.   This was when children were getting off the school bus.  Street Commissioner Orr reported that the leaf-blower is ready to go for the season.

JEDD#1: Nothing.

JEDD#2: The meeting will be held on October 10th at 6 pm at the Village Hall.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Mayor Keener reported the party previously interested in the Wooden Nickel lot is still interested. He is working on getting a complete cost before he makes the Village an offer. This should be happening within a couple of months.

NEW BUSINESS: Councilperson Lewis asked about the old post office building.  It has recently been remodeled.  Unfortunately, the prospective renter was not able to follow through with the deal.

COMMITTEE REPORTS: Council discussed changing the time of meetings during winter months. It was decided to keep the meeting times the same, 6:30 pm.

FINANCE:

COUNCIL BILLS 9-6-16
A11A210 POLICE        
A11A230 Motorola Radios $20310.45
A11A212 Wayne Co. Commissioners Hospitalization   $2124.43
      TOTAL $22,434.88
A17A240 Mayor & AD.        
A17A232 Dominion Gas Gas                     $71.45
A17A237 Taggart Law Firm Solicitor   $285.25
      TOTAL $356.70
B16B240 Streets O&M        
B16B232 Dominion Gas Gas                      $31.01
B16B243 Wayne Co. Commissioners Hospitalization   $1470.21
      TOTAL $1,501.22
B43A250 PARK        
B43A245 Custom Machine Latch   12.00
B43A232 Dominion Gas   $27.26
B43A245 John Deere Fin. Locks   $56.45
      TOTAL $95.71
E15A240 WATER        
E15A238 Dean’s Backflow Daily Operation                     $840.00
E15A246 HD Supply Curb Box, Lid, Bolts                 $372.66
E15A243 USA Bluebook Potassium Pump                     $836.78
      TOTAL                 $2,049.44
E25A240 SEWER        
E25A238 Dean’s Backflow Daily Operations                   $3360.00
E25A232 Dominion Gas Gas                       $31.56
E25A245 John Deere Fin Fence   $106.97
      TOTAL                $3,498.53
         

 

A MOTION TO PAY THE BILLS: was made by Councilperson Conrad and seconded by Council President Mackey. Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

A MOTION TO ADJOURN: was made by Councilperson Lewis and seconded by Councilperson Conrad. Roll call vote was as follows: Councilperson Lewis-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.   Motion carried.

The meeting adjourned at 7:15 pm.

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