Council Meeting Minutes September 8, 2015

 

The Regular Meeting of the Apple Creek Council called to order on September 8, 2015, by Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Charlie Lewis-present, Steve Stoffer-present, and Robert McCarthy-absent.

Charlie Lewis made a motion to approve the minutes of the August 17, 2015 meeting, and as always, they are available for the public to review. The motion was seconded by Rodney Mackey. Roll Call: Charlie Lewis-yes, Rodney Mackey-yes, Rick Conrad-yes, Mike Harwood-yes, and Steve Stoffer-yes.

VISITORS: Brian Orr and Mike Buss from the Apple Creek Historical Society addressed council. The Society is making progress and asked permission to obtain water and sewer service to their facility. Dale advised that no open and cut is to be done, rather boring under the streets. Brian and Mike were advised that the Village follows the same guidelines as Wayne County as to the size of the line. Sewer is to be a four to six inch line. Brian and Mike advised that a sprinkler system is required and will cost $30,000.00.   The Society did not plan for this. The feed line into the building must be big enough. It might need to be six inches. There is an eight inch line coming down the hill, and the water access is on the same side of the road as their facility. The Society would like to work with the Village and do hookup in late October. Storm tiles also need looked at in the area. A valve should be installed where the tap-in is located in case something should happen. It is unknown if the fire system will need a separate line from the general service line. The Society will have to check with their Engineer regarding this matter. Dale will work with them. The Village has no issue with the delivery of the water/sewer services. The Society building is outside the Village and inside the Township; therefore, the fees are based on service outside the Village. The Society asked that the Village waive the tap-in fees. They expressed that any help would be appreciated. Plans for the building regarding the Wayne County Library and Bookmobile were discussed. The Mayor advised that there is a cost to the Village for providing the water/sewer services, but that Council will make the decision. Actual costs to the Village were discussed. Additional information is needed. The issue was tabled until the next meeting. The Society will obtain the additional information from their Engineer, and return to the September 21, 2015 meeting.

POLICE: Chief Jason Woodruff was present. A complaint that was brought to Council by Mike Harwood regarding a resident’s concern was discussed. The resident complained that officers are running radar from the back of Dale James Ford. Chief Woodruff stated that they are probably not running radar or they would be in trouble. He further explained that (radar) must be parallel to traffic and within range. Since there is no exact time and date he cannot really go back and check. More probable is that the officer was doing a business check. Officers spend a lot of time doing this for businesses and vacationing residents. The incident occurred sometime during the weekend of August 15. Chief Woodruff explained that parking lights are to be on when running radar. When Chief Woodruff started his employment with Apple Creek, there was no procedural manual. There are still things that he wants reduced to written procedures.

Causes of accidents are typically due to traffic violations, i.e., speed and following too closely. Chief Woodruff will check the “Business Check” log sheets for the date of August 15. Council does not want “speed traps” in Apple Creek. Chief Woodruff believes it is unsafe to run (radar) without parking lights, and will review the situation with the other officers.

The monthly report was reviewed. Officers are staying busy. There was a large increase in the “other” column. It is a catch all for calls that are general. People are in training. One of the auxiliary has had the opportunity to be trained on various crimes, and the Village could lose her. She has a second interview with Orrville. Betty reported about the incident at her house. A door was left unlocked and discovered by a vacation check. Her home was thoroughly checked and then secured by locking all doors. She appreciated the diligence of the officer in securing her home and notifying her.

Chief Woodruff thanked Council/others for their expression of sympathy for their family’s recent loss.

Chief Woodruff would like to accept applications for auxiliary candidates. He believes that Apple Creek may lose one auxiliary to Orrville, and he was hoping to move her up. There are no others ready to be moved up at this time. Unfortunately, the Village is a training ground for other Police Departments. But this speaks to the quality of the Village officers and program.   Mayor Betty Keener expressed her gratitude to Chief Woodruff for raising the bar for the ACPD and his “turn around” of the department.

Trick or Treat will be October 31 from 4 to 6 pm. The Village does not sponsor this but arranges the date and time.

Rodney Mackey asked if there is any additional training by Law Enforcement for smaller villages to assist them with minority issues. Chief stated that he is always looking for additional training. Update on “use of force” has recently been received from the OAG’s Office. Everybody will be receiving additional training. Opota of the AGO mandates four hours per year of continuing education. Several officers will be attending free domestic violence training at the end of the month in Massillon. Training for Apple Creek’s K9 unit, Axel, was discussed. He is certified for narcotics and working towards his patrol certification. Chief Woodruff believes he will be certified by one year for patrol. The process is the same as it was for Diesel; however, the dogs are very different.

PARK: Eighteen tables have been donated and delivered to Mayer Carson Hall by Curry Lumber. Subsequent tables will be delivered until all older tables have been replaced.

Mike Harwood talked to Dave Nally of Curry Lumber and he is checking into helping with the stage for the park.

Mayer Carson Hall is very clean now. No doors have been left open

STREETS AND MAINTENANCE: Dale Orr reported that they still have Apple Ridge allotment to do for the berm project. What has been done is helping. However, the puddles are by the berm now. Dale will go back and work on those spots. The goal is to get the water off the road. Hopefully, this will be done before leaf pick-up.

WATER & SEWER: Mayor Betty Keener reported that the WWTP Project is on target and going well. They are starting to fire up different areas of the plant for testing. Council will take a tour when the project is complete.

Water Filtration Project: Both the loan and the contract have been signed so the filters can be ordered. When the filters are received, the project will begin actual construction. The building alteration has been completed in preparation for the larger filters to be installed.

JEDD#1: Nothing-no meeting.

JEDD#2: Waiting-Jeff and Gary talked to Dr. Reber regarding an easement on his property. Dr. Reber has no problems with the easement. Thirty days and the JEDD will be good.

CORRESPONDENCE: Rodney Mackey read a letter from the Historical Society regarding the Society not being the organizers for the Johnny Appleseed Days Festival. No other group is interested at this time. Mayor Keener is going to take this to the CIC Committee. Mike talked about the 12 Committees of Johnny Appleseed Festival. Many of these members are willing to continue to assist. Maintaining continuity is needed. A sub-committee of CIC could advise the Johnny Appleseed Committees. October is when planning begins for this event. The event could be made more efficient. This will be discussed with CIC organization.

UNFINISHED BUSINESS: Update on Codified Ordinances Project is that more information is needed. Mayor Keener and Laurie will work on this to obtain a better price and/or find other companies who offer this service.

NEW BUSINESS: Nothing

COMMITTEE REPORTS: CIC meeting September 21 at 5:30pm to discuss fund-raising and the Johnny Appleseed Festival and the need for an organizer. The first meeting of October, get the people for Jedd #2.

FINANCE:

COUNCIL BILLS 9-8-15
A11A210 POLICE
A11A2431 Carquest Supplies Oil Change                101.51
A11A233 Verizon Cell Phones                173.32
A11A212 Wayne Co. Commissioner Hospitalization            2941.42
                           TOTAL      $3,216.25
A17A240   Mayor & Admin. O&M
A11C230 American Electric Power Street Lights         1259.59
A17A245 Crystal Clear Water & cooler          27.00
A17A233 MCTV Phones            175.28
A17A232 Dominion Gas            67.52
A17A233 Comdoc Copier Lease            190.53
A17A242 Friendly’s Paper Towels & Bags            85.88
A17A241 Quill Office Supplies             315.76
                          TOTAL     $2,121.56    
B16B240     Streets O&M
B16B243 Carquest Filters & Oil              118.29
B16B245 Cintas Uniforms                94.08
B16B233 MCTV Phones                49.15
B16B232 Dominion Gas                29.62
B16B241 John Deere Fin. Brake Fluid & Misc.                79.12
B16B241 Lowe & Young Hose & Fittings                52.42
B16B243 Mast Lepley Batteries & Misc.                27.55
B16B243 Orr Construction Cleaning Creek            1112.50
B16B243 Schlabach Engine Pump Fuel Filter                68.92
B16B233 Verizon Cell Phones                88.76
B16B212 Wayne Co. Comm. Hospitalization            1470.21
                               TOTAL          $3190.62                      
B43A250 PARKS
B43A232 Dominion Gas                25.97
                               TOTAL              25.97  
E15A240 WATER
E15A244 Coshocton Testing              522.00
E15A238 Dean’s Backflow Daily Operations              840.00
E15A241 Friendly’s Paper Towels                1 3.23
                                 TOTAL                 $1375.23                
E25A240 SEWER
E15A244 Coshocton Testing              762.00
E25A233 MCTV Telephone Service              113.05
E25A243 Clark Fowler Repairs            1159.72
E25A238 Dean’s Backflow Daily Operations            3360.00
E25A232 Dominion Gas                30.15
E25A241 Friendly’s Paper Towels                13.23
E25A235 Miller Septic Sludge Hauling           3270.00
E25A243 PC Repair Computer Repair              269.70
                               TOTAL        $8977.85          

 

MOTION TO PAY THE BILLS: by Mike Harwood. Seconded by Rick Conrad. Roll Call: Charlie Lewis-yes, Rick Conrad-yes, Rodney Mackey-yes, Mike Harwood-yes, and Steve Stoffer-yes.

MOTION TO ADJOURN: by Rick Conrad. Seconded by Charlie Lewis. Roll Call: Rick Conrad-yes, Charlie Lewis-yes, Rodney Mackey-yes, Mike Harwood-yes, and Steve Stoffer-yes.

Meeting Adjourned at 7:40 pm.

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