The Regular Meeting of the Apple Creek Council called to order on June 15, 2015 by Betty Keener with the following council members answering to roll call:
Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Charlie Lewis-present, Steve Stoffer-present, and Robert McCarthy-absent.
Rick Conrad made a motion to approve the minutes of the June 1, 2015 meeting. As always they are available for the public to review. Seconded by Mike Harwood. Roll Call: Rick Conrad-yes, Mike Harwood-yes, Rodney Mackey-yes, Charlie Lewis-yes, and Steve Stoffer-yes.
Motion to go into executive session for Personnel 121.22 (G) (1) by Rodney Mackey. Seconded by Mike Harwood. Roll Call: Rodney Mackey-yes, Mike Harwood-yes, Rick Conrad-yes, Charlie Lewis-yes, and Steve Stoffer-yes, at 6:32 pm.
Motion to come out of executive session at 6:43 by Mike Harwood. Seconded by Rodney Mackey, Roll Call: Mike Harwood-yes, Rodney Mackey-yes, Rick Conrad-yes, Charlie Lewis-yes, and Steve Stoffer-yes.
Result from executive session, Rick Conrad made a motion to hire Rachelle Kick as the new part time Bookkeeper. Seconded by Rodney Mackey. Roll Call: Rick Conrad-yes, Rodney Mackey-yes, Mike Harwood-yes, Charlie Lewis-yes, and Steve Stoffer-yes.
VISISTORS: Leonard Kaplan, Rhonda Shultzman, Kristina Keister, and Jena Bauer. Betty Keener stated Ronda Shultzman has sent the village a letter about her chickens asking for a hearing. Betty stated that her home is well maintained and she had received a letter about her chickens in violation of Ordinance 2009-23. This Ordinance in my review does not reference farm animals. The Solicitor asked that we do not discuss this tonight because he is not here and there was another Ordinance from 2007 that mentions farm animals; however that Ordinance only had one reading and the second reading was tabled and never passed. So there really is not any violation, but at the time the letter was sent to her it was believed by Village Hall personnel and myself regarding what we thought was the Ordinance in effect. So there is no hearing to be had: she is not guilty of any violation. Rhonda stated they have the chickens for the eggs to eat healthier. Kristina Keister and Jena Bauer were present and they had a question about the Income Tax. Kristina stated her husband works in Orrville and recently found out about the sewer increase. We explained we have always had a 1% income tax and accepted full credit. Now we are only going to accept ½% credit. We did this because of the lack of income the village receives. There have been so many cutbacks. Betty advised that people who live in Apple Creek and work outside the village are not paying for street services or police protection. So council made a decision to reduce the income tax credit for those residents to 1/2%; otherwise the village receives no income from them. Steve Stoffer stated this pretty much is what all the other cities and villages are doing. Everybody is paying someone else and not their own community. Kristina then asked why we are increasing the sewer fees. We pay a lot of money for water & sewer. There are a lot of other towns who have lower bills than us. Steve reported not really we are actually on the low side. We have done surveys on what other places charge for water & sewer. The Mayor explained to her water & sewer are different funds. The income tax goes into a different fund and water & sewer have to be self-supporting. The EPA has our water plans right now for the design for the upgrade that we want to have finished by the end of this year. Betty explained the only reason we qualified for the $500,000 grant for the WWTP project was because the village had increased the water/sewer routinely. If we had not done the 5 years of increases, we would not have got any grant. The funding agencies want to make sure the village is doing its due diligence. They look at what are the communities are doing to help themselves. At this time, there are no plans to increase the water for the upgrade. The $5.00 is strictly for loan payback. We have to pay $88,000 a year. This $5.00 increase will generate about $28,000. We are not sure if this will go away in 20 years because by that time something else will need fixed.
ENGINEERS: No update of the water treatment plant from the EPA.
POLICE: Chief Jason Woodruff was present stating the police department is ready for Johnny Apple Seed Days. There will be a meeting on July 14th at 2:00 pm in Wooster to discuss the dispatching center. Jason asked council to consider hiring Thomas Martin as a part time officer. He has a drug dog and this will not cost us anything this year. Rodney Mackey made a motion to hire Thomas E. Martin as a part time police officer. Seconded by Charlie Lewis. Roll Call: Rodney Mackey-yes, Charlie Lewis-yes, Rick Conrad-yes, Mike Harwood-yes, and Steve Stoffer-yes.
PARK: Dale Orr reported he painted the restrooms at Mayer Carson Hall today and on his way to the meeting he stopped to check on them and someone had walked through to the women’s restroom on wet paint so he will have to repaint it. Also the village employees have found the door unlocked three times recently. Steve Stoffer made a motion to change the keys to Mayer Carson Hall, with a letter to be sent to all the users that they will have to stop by the Village Hall during the hours of 8 am to 4 pm Monday thru Friday each and every time they use it to pick up a key. They must also pay a $5.00 deposit every time, and if they do not return the key within 48 hours, they will lose the privilege of using the hall at no charge. Seconded by Rick Conrad. Roll Call: Steve Stoffer-yes, Rick Conrad-yes, Mike Harwood-yes, Rodney Mackey-yes, and Charlie Lewis-yes. A letter will be sent to all no charge users.
STREETS AND MAINTENANCE: Dale Orr reported the streets are ready for Chip and Seal; just waiting on Melway to come in.
WATER & SEWER: Meeting July 6, 2015 at 5:00 pm.
Second Reading of Ordinance 2015-15 An Ordinance Establishing A Sewer Treatment Improvement Debt Elimination Assessment Fee for the Village of Apple Creek, Ohio.
Motion to move to the third reading at the July 6, 2015, 2015 by Rick Conrad, Seconded by Mike Harwood, Roll Call: Rick Conrad-yes, Mike Harwood-yes, Rodney Mackey-yes, Charlie Lewis-yes, and Steve Stoffer-yes.
Ordinance 2015-16 An Ordinance Amending the 2015 /appropriation Ordinance 2015-1 Passed January 5, 2015, and Declaring An Emergency.
Motion to suspend the rules and advance to the second and third readings by title only by Rodney Mackey, Seconded by Steve Stoffer, Roll Call: Rodney Mackey-yes, Steve Stoffer-yes, Rick Conrad-yes, Mike Harwood-yes, and Charlie Lewis-yes.
Motion to pass Ordinance 2015-16 by Rodney Mackey, Seconded by Steve Stoffer, Roll Call: Rodney Mackey-yes, Steve Stoffer-yes, Rick Conrad-yes, Mike Harwood-yes, and Charlie Lewis-yes.
UNFINISHED BUSINESS: Nothing.
NEW BUSINESS: Budget hearing July 6, 2015 at 6:30 during the regular meeting.
Rick Conrad asked if we can put a for sale sign on the empty lot the Village owns on St. Rt. 250. Mayor Betty Keener reported that Paul Troyer is interested in that property and possibly putting a 2 story building there for a business. She will contact him to find out if there is still interest before listing it for sale.
COMMITTEE REPORTS: Water & Sewer will meet on Monday July 6, 2015 at 5 pm. CIC will meet August 17th at 5:30 pm.
COUNCIL BILLS 6-15-15
A11A241 Quill Office Supplies 150.39
TOTAL $ 150.39
A17A240 Mayor & Admin. O&M
A11C230 American Electric Power Street Lights 1239.22
A17A232 Dominion Gas Gas 81.24
A17A241 Postmaster Stamps 196.00
A17A233 Quill Paper & ink 16.48
A17A237 Taggart Law Firm Solicitor fee 359.50
B16B240 Streets O&M
B16B243 Apple Creek Drive Thru Propane 19.80
B16B243 Custom Machine Drill Hitch 10.00
B16B235 Cintas Uniforms 94.08
B16B232 Dominion Gas 29.65
B16B243 Kokosing Road Material 740.10
B16B243 Schlabach Engine Throttle Cable 96.14
B43A232 Dominion Gas 33.79
B43A211 Holly Malciut Cleaning of Hall 125.00
B43A245 MT Miller Portable Pot 69.39
B96A242 Santmyer Oil Gasoline 1020.96
B96A244 Santmyer Oil Diesel 162.06
B96A246 Santmyer Oil Gasoline 1248.24
E15D250 Ohio Treasurer Loan 4393.06
E15A244 Coshocton Envir Testing 154.00
E15A235 Postmaster Stamps 68.00
E15A241 Quill Copier Paper 14.45
E15A243 Schmid Mechanical Service call 735.90
E25A2613 Ohio Treasurer Loan 1691.97
E25A244 Coshocton Envir Testing 594.00
E25A232 Dominion Gas 33.04
E25A241 Quill Copier Paper 14.44
E25A235 Postmaster Stamps 68.00
E25A243 Wolf Brothers Gasket 102.21
MOTION TO PAY THE BILLS: by Mike Harwood. Seconded by Rick Conrad. Roll Call: Mike Harwood-yes, Rick Conrad-yes, Rodney Mackey-yes, Charlie Lewis-yes, and Steve Stoffer-yes.
MOTION TO ADJOURN: by Rick Conrad. Seconded by Rodney Mackey. Roll Call: Rick Conrad-yes, Rodney Mackey-yes, Mike Harwood-yes, Charlie Lewis-yes, and Steve Stoffer-yes.
Meeting Adjourned at 7:40 pm.