Council Meeting Minutes January 18, 2106

The Regular Meeting of the Apple Creek Council was called to order on January 18, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-absent, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Rick Conrad made a motion to approve the minutes of the January 4, 2016  meeting, as always they are available for the public to review, seconded by Councilperson Rodney Mackey. Roll Call: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes.  Motion carried.

VISITORS: Joel Bender of Whitaker Myers was in attendance.  Mr. Bender gave an update of the Village Insurance policy.  The K-9 Police Unit has been added.  Values of buildings have been increased by inflation value.  Updates on the Sewer Plant have been included.  Contents coverage has been increased as well.  Fencing has been included.   Mayor Keener advised that a stage will be constructed at the Village Park and the lift station east of town will be removed in the future.  Mr. Bender asked that the Village advise when these events occur.  The premium did increase due to improvements to the Village’s infrastructure.  A motion to accept the premium was made by Council President Rodney Mackey, seconded by Councilperson Rick Conrad.  Roll Call: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes.  Motion carried.

Jonathan Scholles from the Daily Record and Leonard Kaplan from CIC were in attendance.

POLICE:  The Mayor discussed a letter received from an anonymous person.  It was reviewed with the employee that it was written about.   The decision to do this was based on the seriousness of the accusations.  It was determined that the accusations were baseless.  Police Chief Woodruff did contact another employer and discovered that the probable writers were employees that had been disciplined, and therefore, wanted to get the Village employee “in trouble”.  The Chief characterized the letter as “childish behavior without any merit”.  The Police Department conducts background checks for all employees and public records checks.  The interview process has been updated nonetheless, and changes to the Village PD application form have been emailed to the Village Solicitor for review. The Chief is waiting for the response.

Chief reviewed the MARKS Radios System Meeting Minutes with Council. The plans are moving forward with the Wayne County Commissioners.  The tower will be near Marshallville and the plans are being finalized for that.  Previously an 80 foot portable tower with four channels had been in place.  The new tower will be over 200 feet.  The meeting minutes are available for Council to read.

Apple Creek PD will be sending a car to Danville for the funeral of their police officer that was ambushed, shot and killed. At least two officers will attend. Safety was discussed.

PARK: Street Commissioner Orr advised that the “no parking” signs for the park have not been received yet. He is waiting on Wayne County.  Hopefully, the signs will be received next month.

STREETS AND MAINTENANCE: The Mayor stated that she has noticed that the Street Department has been salting.  Councilperson Stoffer discussed the problem of street lights that are not working.  The Village Administrator advised that she contacts AEP by email when the faulty lights are reported to her. The Mayor suggested that AEP be contacted again regarding the list of lights that are not working, and that a request be made for a response from them to the Village when the repairs are completed.  Street lights near the Dollar General were discussed.  The property manager will be contacted.

Street Commissioner Orr thanked the Police Chief and the Officers for the assistance that the Department gave while streets were being salted.

WATER & SEWER: The Mayor contacted Gary Daugherty of Engineering and Associates regarding the Water Project.  It has not yet started.  The piping has still not been received and Bogner Construction does not want to start until they have the piping.  The filters have been received and paid for by Bogner.  The Village has not paid for these filters yet.   Water quality was discussed. The Water and Sewer Meeting will be February 1, 2016, at 5:30 pm.  A start date for the project should be known by that meeting time.

The Mayor reports that a quote has been received from Orr Construction for the work at Oberly Drive. However, there is a mistake in the quote.  The quote listed moving the water lines only four feet instead of moving 12 feet, as is needed.  Presently the quote is approximately $44,000.00.  With the correction, the quote will be higher.  It is for the owner of the building on Village right-of-way to decide how to correct the situation, per the Mayor.  If nothing is done, his building could be damaged if the Village does any water-line repair in that area. The building was constructed improperly on the Village’s easement as identified on the property deed.  Council never gave permission for the building.  The choice was given by Council to either move the building or move the water-line at the expense of the building owner.

JEDD#1:  Nothing

JEDD#2: Meeting schedule- Council President Mackey hopes that the meeting will be Wednesday, January 27, 2016.  This is a tentative date and still needs to be verified with the Village Solicitor; Jeff Musselman.


UNFINISHED BUSINESS: Second reading of Ordinance 2016-1 An Ordinance Amending Ordinance 2014-23 and Adjusting the Schedule of Compensation and Benefits by 3% for Non-Elected Employees. The third reading will be on February 1, 2016.  Discussion will be held in executive session at the end of the regular business meeting.


COMMITTEE REPORTS: Mayor Keener reported that the CIC met tonight.  There will be fund-raising Texas-Hold’em Poker tournaments scheduled for Saturday, February 27, March 26, April 30 and May 28, 2016, at 7:00 pm. at the Apple Creek American Legion.  Jack Rose from Jae Tech and the Apple Creek American Legion Post 147 are sponsoring these events with the proceeds being donated to the Apple Creek CIC for the project of constructing a permanent stage at the site of the present basketball court at the Village Park.  The basketball court will be moved to the tennis court area.  Flyers will be distributed when completed.  The stage will not be elevated so there will not be any major liability to the Village so insurance will not be affected.  CIC has 501(c) 3 status with the IRS.  So any donation made to CIC will be tax deductible.  Donations can be made at the Village Hall or mailed to PO Box 208.  The hope is to have the stage done by Johnny Appleseed Days.


A11A2431 Mast Lepley Keys                   5.96
A11A241 Quill Office Supplies                 77.97
A11A212 Wayne Co. Commissioner  Hospitalization             2124.43
A11A243 YMCA Membership               325.00
                            TOTAL          $2,533.36                    
A17A240   Mayor & Admin. O&M
A11C230 American Electric Street Lights           1441.37
A11A241 Atkinson Printing Tax Forms             105.00
A11A245 Marge Butler Reimbursement              40.00
A17A243 Crystal Clear Water Water & Cooler              24.00
A17A233 Comdoc Lease & Copies             321.12
A17A245 Daily Record Advertisement               22.96
A17A232 Dominion Gas             137.52
A17A243 PC Repair Computer Repair             135.00
A17A241 Postmaster Stamps               98.00
A17A241 Quill Office Supplies             78.03
                           TOTAL        $2,403.00  
B16B240     Streets O&M
B16B245 Cintas Uniforms               117.60
B16B232 Dominion Gas                 40.13
B16B245 Grace Services Weed Control               450.00
B16B212 Wayne Co. Commissioner Hospitalization             1470.21


                               TOTAL          $2,077.94                 
B43A231 Dominion Gas               148.75
B43A242 Friendly’s Cleaning Supplies                 56.68
B43A245 Grace Services Weed Control               220.50
B43A211 Adam Morris Cleaning Hall               100.00
                                TOTAL             $525.93                    
E15A241 Bonded chemical Chemicals             1423.85
E15A244 Coshocton Testing               240.00
E15A245 Grace Services Weed Control               139.50
E15A246 HD Supply Meters             1504.35
E15A235 Postmaster Postage                 70.00


                                 TOTAL                $3,377.70      
E25A241 Coshocton Testing               574.00
E25A232 Dominion Gas               222.76
E25A245 Graces Services Weed Control               216.00
E25A250 Great Lakes Pump             8415.00
E25A245 Kimble Trash                 31.73
E25A235 Postmaster Postage                 70.00
                               TOTAL          $9,529.49         


MOTION TO PAY THE BILLS: by Councilperson Conrad, Seconded by Council President Mackey, Roll Call: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes. Motion carried.

Motion to go into executive session for personal Section 121.22 (G)(1) at 7:20 by Councilperson Lewis, Seconded by Council President Mackey, Roll Call: Councilperson Lewis-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Conrad-yes, and Councilperson Stoffer-yes. Motion carried.

Motion to come out of executive session at 7:40 pm by Councilperson Conrad, Seconded by Councilperson McCarthy, Roll Call: Councilperson Conrad-yes, Councilperson McCarthy-yes, Council President Mackey-yes, Councilperson Lewis and Councilperson Stoffer-yes. Motion carried.

No action from Executive Session.

MOTION TO ADJOURN: by Councilperson Conrad. Seconded by Council President Mackey, Roll Call: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes.

Meeting Adjourned at 7:41.

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