Council Meeting Minutes January 4, 2016

 

The Regular Meeting of the Apple Creek Council was called to order on January 4, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

 

Council Person Lewis made a motion to approve the minutes of the December 14, 2015 meeting, seconded by Council Person Hardwood. (As always the minutes are available for the public to review.) Roll Call: Council President Rodney Mackey-yes, Council Person Rick Conrad-yes, Council Person Mike Harwood-yes, Council Person Robert McCarthy-yes, Council Person Charlie Lewis-yes, and Council Person Steve Stoffer-yes.  Motion carried.

VISITORS: Paul Dillon, a resident of Apple Creek

2015 IN REVIEW: Mayor Keener gave a report on the past year’s progress of the Village.  Notably, the Sewer Project was completed.  The Water Plant Construction Upgrade and the Waynedale Sewer Line Project are moving forward.  2015 was a great year.

POLICE: Police Chief Jason Woodruff was present and presented the December (2015) Monthly report and the 2015 Year-in-Review report to Council.  Chief Woodruff reported that the Christmas Tree Lighting went well; however, attendance was down from last year. He will give some thought to how attendance can be increased.  Further, the Chief thanked everyone who helped with the Breakfast with Santa, as well as the Tree Lighting Event.  The community gave generously for these functions.  Donations were made for most of the food.  It is evident that the community is “getting behind these events”.   There was a lower turn-out for the breakfast, but the date will be reviewed.  It is possible that the start of the Christmas break may have been a factor for the lower attendance.  It was a good turn-out, one hundred people, just down from past years.

“December was a quiet month,” the Chief reported. The December report was then reviewed.  The 2015 Year-in-Review report was discussed.  Some part-time officers and auxiliary staff have come and gone.  Call volume has steadily increased with the exception of 2013.  The department continues to try and improve in the areas of staffing and the quality of training that the officers receive.  A second canine unit has been added without cost to the Village.  The department now has Narcan for use as needed. Improvement of the quality of service continues to be a goal for the department.  The 2015 call statistics were reviewed and discussed. Council had positive comments regarding the Chief’s work.  Utilization of the canine unit was discussed.

PARK: Nothing

STREETS AND MAINTENANCE: Street Commissioner Dale Orr reported that Woodland Mulch has collected the leaves. A quote from Grace Company has been received in the amount of $1,140.00 to spray for weeds at all Village properties.  This amount is an increase from last year.  The Village is not liable for the spraying of weeds by using this service.  A motion to hire Grace Company for weed spraying was made by Council Person Conrad, seconded by Council Person Stoffer.  Roll call: Council Person Mike Harwood-yes, Council President Rodney Mackey-yes, Council Person Rick Conrad-yes, Council Person Robert McCarthy-yes, Council Person Charlie Lewis-yes, and Council Person Steve Stoffer-yes.  Motion carried.  Discussion was held on this service.  It is more cost-effective to hire the service than for Village staff to do the purchasing and spraying of the chemicals.

WATER & SEWER: Ordinance 2016-2, An Ordinance Amending the 2015 Appropriations Ordinance 2015-1 passed January 5, 2015,  and Declaring An Emergency.  Lauretta Busson, Fiscal Officer explained the reason this Ordinance was needed.  A motion to suspend the rules and advance to the second and third readings by title only was made by Council President Rodney Mackey, seconded by Council Person Steve Stoffer.  Roll call: Council Person Mike Harwood-yes, Council President Rodney Mackey-yes, Council Person Rick Conrad-yes, Council Person Robert McCarthy-yes, Council Person Charlie Lewis-yes, and Council Person Steve Stoffer-yes. Motion carried.

A motion to pass Ordinance 2016-2 was made by Council President Rodney Mackey, seconded by Council Person Rick Conrad. Roll call:  Council Person Mike Harwood-yes, Council President Rodney Mackey-yes, Council Person Rick Conrad-yes, Council Person Robert McCarthy-yes, Council Person Charlie Lewis-yes, and Council Person Steve Stoffer-yes.  Motion carried.

Mayor Keener gave an update on the Water & Sewer Committee meeting of January 4, 2016. The water plant construction has been delayed by one week.  The problem was that all the piping had not been received.  The Mayor talked to the project manager and was assured that work will begin next Monday, January 11, 2016.  Kevin Dean is checking on getting a chemical (polyphosphate) that keeps the iron in the water suspended.  This will be added during the construction time and should do away with the brown water.  The cost will be minimal.  After the new filters are in place, the chemical will not be needed.  The Waynedale Sewer-line Project is on target.  The Township Trustees have passed the necessary ordinance.  A Jedd meeting will be needed.  The second easement is being worked on.

JEDD#1:  Nothing.

JEDD#2: Council President Mackey reported that a meeting will be scheduled.  These meetings will be posted.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Nothing

NEW BUSINESS: Ordinance 2016-1 An Ordinance Amending Ordinance 2014-23 and Adjusting the Schedule of Compensation and Benefits for Non-Elected Employees.   The Mayor explained that this ordinance is not an emergency and it will go for three readings.  A Motion was made by Council President Rodney Mackey, Seconded by Council Person Rick Conrad. Prior to a roll call vote, Council Person Mike Hardwood requested discussion on the motion because as he stated, “it was agreed upon in executive session that an ordinance was not needed”.  Village Solicitor, Jeff Musselman clarified the procedure upon request from the Mayor.  The ordinance is first introduced by the Mayor or a Council Person, and placed for three readings in title only, unless the majority of Council wants the ordinance read in full. Debate is encouraged.  “If introduced tonight for three readings, it would not be voted upon until the first meeting in February. It requires four votes to pass”, the Solicitor explained.    “A vote is not needed during each meeting.”   The Mayor stated, “It would be better in three readings.”  The effective date would be 30 days after the ordinance is passed.  Council Person Hardwood stated, “This ordinance wasn’t on the agenda I got.” Each Council Person received a copy of the ordinance.  The Mayor stated that she just “got the ordinance today”.  The Village Solicitor stated, “That’s the benefit of three readings, so Council Members are not caught flat-footed.”  Council Person McCarthy asked, “Is this basically a three percent increase?”  Council Person Hardwood stated, “Nobody knows, it just showed up in our folder.”  The Village Solicitor clarified that the ordinance is strictly being introduced, no vote is needed.  Council President Mackey stated that he would like to consider a three percent increase for non-elected employees.   The Mayor explained that the pay rates on the ordinance represent a 3% increase. The ordinance will be read again by title only at the January 18th meeting, and voted on the first meeting of February.  At this point, President Mackey stopped the Mayor from moving to the next agenda item to clarify for Council Person Hardwood that the Mayor “did not slip anything in”.  Rather, President Mackey was introducing an ordinance to increase employee pay.  Council Person Stoffer stated, “What is in here was talked about at executive session and it will continue to be talked about.”  Council Person Hardwood interjected that “Council didn’t agree with it”.  Council Person Stoffer further explained, “It isn’t like it was “slid-in”, I didn’t say I agree or disagree”.  The Mayor clarified that it is just being put on the table.

COMMITTEE REPORTS: The CIC will meet on January 18, 2016, at 5:30 p.m.  Johnny Appleseed days will be held the last weekend in July.

FINANCE:

COUNCIL BILLS 01-04-2016
A17A240   Mayor & Admin. O&M
A17A238 Governmental Acc. Software & Support           1300.00
                           TOTAL         $ 1300.00
B16B240     Streets O&M
B16B243 John Deere Financial Oil & Filters                 93.86
                               TOTAL            $93.86                        
B43A250 PARKS
B43A242 Lowe’s Lights & Garland                 71.61
                                TOTAL            $  71.61                        
E15A240 WATER
E15A238 Dean’s Backflow Daily Operations              840.00
E15A250 Ohio Treasurer Loan           4393.06
                                 TOTAL               $5,233.06       
E25A240 SEWER
E25A238 Dean’s Backflow Daily Operations            3360.00
E25A243 John Deere Financial Photo Cell                 44.97
E25A261 Ohio Treasurer Loan             1691.97
E25A234 Ohio Treasurer Discharge Fee             1050.00
                               TOTAL          $6,146.94           

 

MOTION TO PAY THE BILLS: was made by Council Person Robert McCarthy, Seconded by Council Person Rick Conrad, Roll Call: Council Person Rick Conrad-yes, Council Person Charlie Lewis-yes, Council Person Mike Harwood-yes, Council President Rodney Mackey-yes, Council Person Robert McCarthy-yes, and Council Person Steve Stoffer-yes.

MOTION TO ADJOURN: by Council Person Charlie Lewis, Seconded by Council President Rodney Mackey, Roll Call: Council Person Charlie Lewis-yes, Council Person Steve Stoffer-yes, Council Person Rick Conrad-yes, Council Person Mike Harwood-yes, Council President Rodney Mackey-yes, and Council Person Robert McCarthy-yes.

Meeting Adjourned at 7:10 pm.

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