Council Meeting Minutes November 2, 2015

 

The Regular Meeting of the Apple Creek Village Council was called to order by Mayor Betty Keener on Monday, November 2, 2015, with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

 

Councilman Charlie Lewis made a motion to approve the minutes of the October 19, 2015 meeting. (As always, all minutes are available to the public for review.) Councilman Lewis’s motion was seconded by Councilman Rick Conrad. A Roll Call vote was taken with the following council members answering as follows: Councilman Rick Conrad-yes, Councilman Mike Harwood-yes, Council President Rodney Mackey-yes, Councilman Robert McCarthy-yes, Councilman Charlie Lewis-yes, and Councilman Steve Stoffer-yes. Motion carried.

VISITORS:  Leonard Kaplan was in attendance to observe only.

POLICE: Police Chief Jason Woodruff was present. Chief Woodruff reported on officer training, Use of Force and Ethics.  Some of the training is mandated by the State.   The training attended last week by the Chief and Gene Martin was Use of Force with the K-9 and Civil Liability, clarifying the level of use of the K-9.  Next year the mandatory hours of training will be increased to fifteen hours.  The following year will again have the hours increased to twenty-one.  Mandated training by other officers is presently in the process of being completed.

At Trick-or-Treat, 420 hot dogs were given out with 9.5 gallons of punch, as well as, 40 pounds of candy. There were a lot of donations of candy and several volunteers assisted. Chief Woodruff publicly wanted to thank the volunteers.  Changing the time for Trick-or-Treat was discussed.  However, council is satisfied with the schedule as of now.  Fairlawn Church had activities that night also.  Chief Woodruff talked to the pastor of Fairlawn and requested that they not schedule activities concurrent with the Village activities.  The Church would like to be more involved with Village events.

The Police Activities/Council Report was presented for review. The Christmas Tree Lighting is scheduled for Friday, December 11, 2015, at 6:00 pm.  The Apple Creek Elementary Choir has been invited and are going to perform.  Cookies have been offered for donation and hot chocolate will be served.  Flyers have been posted and additional ones handed-out for posting.  All details to be finalized this week.  Breakfast with Santa will be on Saturday, December 19, 2015, from 8 to 11am.  The menu will be the same as previous years with the cooking to begin at 7-7:30am.  Councilman Lewis thanked the Chief and officers, as well as the Fire Department for their work on making Trick-or-Treat safe and successful. Other Council members agreed.  Visitor Leonard Kaplan also thanked everyone that helped with Trick-or-Treat.  The Police Department has purchased and donated five Thanksgiving dinners for families in the Village.  The Harvest Market assisted with the dinners by offering coupons that were purchased and can then be redeemed for the full dinner at the Market.  This is a new activity for the Police Department.  Leonard Kaplan asked about serving a Thanksgiving meal for people in need.  This was discussed.

PARK: Second reading Ordinance 2015-29. An Ordinance to Prohibit Parking of Vehicles, Trailers, Motor Homes, Motor Vehicles, Semi-Trailers and Boats for Unauthorized Purposes and Extended Periods in the Village Park.  A motion was made by Councilman Harwood and seconded by Councilman Stoffer, to move to the third reading at the November 16, 2015 meeting.  A Roll Call vote was taken with the following council members answering as follows: Councilman Rick Conrad-yes, Councilman Mike Harwood-yes, Council President Rodney Mackey-yes, Councilman Robert McCarthy-yes, Councilman Charlie Lewis-yes, and Councilman Steve Stoffer-yes.  Motion carried.

The outside spigot at Mayor Carson Hall was discussed. It does not work due to freezing last winter and could not be repaired.  Outside water is needed for the Johnny Appleseed Days’ chicken barbeque.  A new line or outside hydrant was discussed. Street Commissioner Dale Orr suggested that this issue be given to the Park Committee with the request for an outside drinking fountain/hydrant.  Commissioner Orr will obtain a cost for 2016 budgeting.

STREETS AND MAINTENANCE: Street Commissioner Dale Orr advised that leaf-pickup will keep the department busy for the next two weeks.  There was nothing further to report.

WATER & SEWER: Mayor Betty Keener reported that she and several council members have toured the Waste-Water Treatment (WWT) Plant.  The water filters are still not in due to being on back order.  Gary Daugherty of Engineering and Associates did not have any update on this issue either.  At the end of the tour of the WWT Plant, the property adjacent to the plant was discussed.  Kevin Dean of Dean’s Backflow advised that the sludge could be pumped unto the adjacent Village-owned property and thus save the Village money.  More information will be obtained from Mr. Dean prior to the next meeting so the pros and cons can be discussed further.  Some cleaning and painting needs to be done at the plant.  Mayor Keener expressed appreciation for the EPA’s direction on upgrades of the WWT Plant.  Everything is “on target” for the grant for the sewer line extension to Waynedale.

ATI’s Equine Facility next to the WWT Plant has the horse-fence placed 28 feet over the property line onto Village property. Mayor Keener reports that this placement was apparently approved by prior Village administration.  More information needs to be obtained as to why the fence was approved for placement on Village property.

JEDD#1:  Nothing.

JEDD#2: Councilman Mackey reports that the first meeting will be scheduled soon.  Another person is needed prior to scheduling meetings.  Tim Suppes and Erich Riebe are the representatives of Southeast Local School District.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS:  Councilman Lewis reports that Arlen Phillips has issues with the neighbor’s fence.  This has been an ongoing issue under the direction of several Mayors. The neighbor has been contacted by the Mayor as well as the Village Administrator, but there is nothing else that the Village can do.  Mr. Phillips has again been directed to the Wayne County Health Department.

NEW BUSINESS:  Nothing.  Solicitor Jeff Musselman is meeting with the owner of the property on Oberly Dr. on Friday November 6th.

COMMITTEE REPORTS:  Water and Sewer Committee will meet on Monday, November 16, 2015, at 4:30p.m.  CIC will meet the same day at 5:30p.m.

FINANCE:  Mayor Keener, Council President Mackey and Fiscal Officer Lauretta Busson will finalize the 2016 Budget on Wednesday, November 18, 2015. The 2016 Budget will be presented to council at the first meeting in December.

COUNCIL BILLS 11-02-2015
A11A240 Police
A11A2431 Haasz Autormall Repair Charger            1099.39
A11A233 Verizon Cell Phone              128.44
A11A212 Wayne Co. Hospitzliaton             2940.42
                            TOTAL       $4,168.25   
A17A240   Mayor & Admin. O&M
A17A232 Dominion Gas               49.87
A17X2751 East Union Twp Jedd # 1               6.45
                           TOTAL             $56.32
B16B240     Streets O&M
B16B243 Carquest Oval Led Strobe Oil                 98.47
B16B243 Cintas Uniforms               139.83
B16B232 Dominion Gas                 29.60
B16B243 John Deere Fin. Sealant Coupling                 37.30
B16B243 Kokosing Material Road Material               131.00
B16B243 Schlabach Engine Labor on Carbonator                 28.50
B16B243 Tricor Swivel Casters                 46.65
B16B233 Verizon Cell Phone                 58.84
B16B212 Wayne County Hospitalization              1470.21
                               TOTAL        $2,040.40                
B43A250 PARKS
B43A232 Dominion Gas                 34.44
                                TOTAL              $34.44           
E15A240 WATER
E15A238 Dean’s Backflow Daily Operations               880.00
E15A245 Laurila Surveying Survey               465.00
E15A243 Tricor Paint                 29.54
E15A241 Usa Bluebook Testing Supplies               327.86
E15A243 Water-Watts Service Call               60.75
                                 TOTAL               $1,753.15      
E25A240 SEWER
E25A238 Dean’s Backflow Daily Operations             3470.00
E25A232 Dominion Gas                 63.17
E25A243 Pump Doctor Sludge Pump Repair             3602.66
E25A241 Tricor Paint                 29.54
                               TOTAL       $7,165.37  

 

MOTION TO PAY THE BILLS: Made by Councilman Mike Harwood, and seconded by Councilman Charlie Lewis, with a roll call vote as follows: Councilman Steve Stoffer-yes, Councilman Mike Harwood-yes, Councilman Rick Conrad-yes, Council President Rodney Mackey-yes, Councilman Robert McCarthy, and Councilman Charlie Lewis-yes. Motion carried.

Motion to go into executive session for potential litigation, Section 121.22(G)(3): Made by Councilman  Rick Conrad and seconded by Council President, Rodney Mackey, with a roll call vote as follows: Councilman Steve Stoffer-yes, Councilman Mike Harwood-yes, Councilman Rick Conrad-yes, Council President Rodney Mackey-yes, Councilman Robert McCarthy, and Councilman Charlie Lewis-yes. Motion carried, 7:31p.m.

MOTION TO COME OUT OF EXECUTIVE SESSION: Made by Councilman Mike Hardwood and seconded by Councilman Rick Conrad, with a roll call vote as follows: Councilman Steve Stoffer-yes, Councilman Mike Harwood-yes, Councilman Rick Conrad-yes, Council President Rodney Mackey-yes, Councilman Robert McCarthy, and Councilman Charlie Lewis-yes.  Motion carried, 7:50p.m.  No action was taken from executive session.

MOTION TO ADJOURN:  Made by Councilman Mike Harwood and seconded by Councilman Rick Conrad, with a roll call vote as follows: Councilman Mike Harwood-yes, Councilman Rick Conrad-yes, Council President Rodney Mackey-yes, Councilman Charlie Lewis-yes, Councilman Robert McCarthy-yes, and Councilman Steve Stoffer-yes.

The meeting Adjourned at 7:51 pm.

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