Meeting Minutes October 17, 2016

The Regular meeting of the Apple Creek Council was called to order on October 17, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present. Mike Harwood-absent, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Lewis made a motion to approve the minutes of the October 3, 2016 meeting, as always the minutes are available for the public to review. The motion was seconded by Councilperson Stoffer with roll call vote as follows: Councilperson Lewis-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson McCarthy-yes.   Motion carried.

VISITORS: Leonard Kaplan

WATER & SEWER: The Mayor reported that Dean’s Backflow does not have the equipment to do hydrant flow-rates.  There is the possibility of another company, which has done work for the Village in the past, may do the flow-rates for free. Councilperson Stoffer stated that it would need to be done for the next five years since the next audit would be in five years.  It is unknown which years the next audit would review, therefore, all five years would need to be checked.  “This (flow-rate survey) would benefit everyone in the Village and the Township because these ratings determine home insurance rates,” Councilperson Stoffer explained.  Village Administrator Busson stated Rural Water may do it for free.  They will be contacted.  It will be necessary to check all hydrants.   The Village has a total of 88.

POLICE: (Scheduled Community Outreach:  Trick or Treat-Oct. 29, 4 to 6 pm, Tree Lighting-Dec. 16th at 7 pm, and Breakfast with Santa-Dec. 17th 8-11 am.)  The Mayor stated, “Everyday our officers go out and don’t know what they are up against.” Sargent Estacion talked about the stolen car incident that occurred on Thursday, October 13, 2016.  Juveniles that ran-away from the Village Network stole a car and were taken into custody after they were involved in an accident at Carr Road and State Route 250.  The Sargent was working his first 10-hour shift day when this occurred.  The Mayor and Council recognized Sargent Estacion for his “excellent performance of duty”.   Chief Woodruff was commended for his “excellent performance of duty” on Thursday, October 13, 2016, for a job well-done. The Officers’ wives were in attendance for this recognition, and presented with a vase of flowers.  Council, the Mayor and others in attendance applauded the Officers.  The Officers thanked Council and the Mayor for the commendations, their support, and the MARC radios.  They stated that the radios have made a significant difference.

The Chief reported the only updates were that bed bug supplies have been received. Goodies for Trick or Treat have been purchased.  The dates for the Christmas outreach will remain the same as previously established. Vests have not been shipped yet.  The vendor’s has returned the village payment, and the money will be returned when the vests are received. The Chief will give the check to Laurie for deposit. If the vests don’t ship by the 20th of October, a re-order with another vendor will be made.

PARK: The Mayor will be shopping for new window coverings for Mayer Carson Hall. Something more professional-looking is needed.

STREETS AND MAINTENANCE: Ordinance 2016-26 An Ordinance Approving the Terms of an Acquired Easement From Dustin M. Raber and Kylee Jo Raber, Authorizing the Mayor to Execute Said Easement, and Declaring an Emergency.

A motion to suspend the rules and advance to the second and third readings by title only was made by Councilperson Stoffer and seconded by Councilperson Lewis. Roll call vote was as follows: Councilperson Stoffer-yes, Councilperson Lewis-yes, Councilperson Conrad-yes, Council President Mackey-yes, and Councilperson McCarthy-abstained.   Motion carried.

A motion to pass Ordinance 2016-26 was made by Councilperson Conrad and seconded by Councilperson Stoffer. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Stoffer-yes, Council President Mackey-yes, Councilperson McCarthy-abstained, and Councilperson Lewis-yes.   Motion carried.

Ordinance 2016-27 An Ordinance Approving the Terms of an Acquired Easement From Apple Ridge, Inc., Authorizing the Mayor to Execute Said Easement, and Declaring An Emergency.

A motion to suspend the rules and advance to the second and third readings by title only was made by Councilperson Conrad and seconded by Council President Mackey.   Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-abstained, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

A motion to pass Ordinance 2016-27 was made by Councilperson Conrad and seconded by Council President Mackey.   Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-abstained, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

Street Commissioner Orr asked Council about placing a culvert at the Apple Ridge ditch while he is doing the work. He already has a ten foot piece of 12 inch tile.  Council approved this culvert, and Councilperson Stoffer suggested leaving the culvert in place for future maintenance.  Council has been advised by the County that no grant monies will be received, the Mayor reported.  Improvement only of the drainage ditch will be done at this time.  Work on it will begin on Tuesday, October 18, 2016.

Leaf Pickup: Street Commissioner Orr reports that leaf pickup will start on Tuesday, October 25th on the east end of town. Pickup will be east-end of town on Tuesdays, west-end on Thursdays.  The dividing line is at the Apple Creek Bank.  The last pickup will be Tuesday of Thanksgiving week.  Notification will be posted on the Village website.  Councilperson Stoffer asked about a listing of Village services.  Village Administrator Busson stated that a list is given.  The Mayor stated that the list of services and service vendors are handed out at the village hall to renters/owners if they come in.  However, since water bills are now in the landlords’ names, renters are not coming into the hall to pay their bills as they had in the past.

JEDD#1: Nothing.

JEDD#2: Council President Mackey stated that at the (Jedd#2) meeting he gave the updated information on the Waynedale Sewer Project, presently waiting on NEFCO.  The County has given their approval.    The Mayor reported that the project is on NEFCO’s calendar for November.  After NEFCO, approval will be needed from the EPA.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Council President Mackey reported that he meet with the owner of the trailer concession stand. The agreement with the Commissioners of the ACYAA was for the owner to give a percentage of his sales to the ACYAA.  Any fees that would be paid to the Johnny Appleseed Committee would come out of the sale percentage that would go to the ACYAA.  The ACYAA pays the umpires from these proceeds and purchases balls/equipment.  At this point in time, there would be no change to this agreement.

NEW BUSINESS:  Councilperson Conrad asked about a hair-salon request of a new owner on Shannon Drive.  The Mayor reported that she contacted the requestor and advised her to read her deed restrictions, as well as come into the Village Hall to find out about Village nuisance ordinances.  The Village has no authority to enforce deed-restrictions.  A home-owner association could enforce deed-restrictions, but one does not exist at this time for the Apple Ridge Allotment.

COMMITTEE REPORTS: Nothing

FINANCE:  

COUNCIL BILLS 8-15-16
A11A210 POLICE        
A11A233 MCTV Telephone   92.61
A11A241 Gall’s Supplies   172.34
A11A213 Levinson’s Uniforms   $252.00
A11A241 Midwest Radar Radar   180.00
A11A243 PC Computers Repairs   135.00
      TOTAL       $831.95
A17A240 Mayor & AD.        
A11C230 American Electric Power Electric        1341.93
A27A231 American Electric Power Electric           213.62
A17A245 Crystal Clear Cooler & Water   $34.00
A17A233 MCTV Telephone   92.62
A17A233 Comdoc Copier Lease           195.70
A17A241 Comdoc Copies              65.41
      TOTAL $1,943.28
B16B240 Streets O&M        
B16B231 American Electric Power Electric           $66.07
B16B233 MCTV Telephone             49.15
B16B243 Melway Chip & Seal   $19,131.78
B16B243 Tricor Supplies           $59.13
      TOTAL $19,306.13
B43A250 PARK        
B43A231 American Electric Power Electric   $613.46
 B43A245 Wolf Brothers Sleeve 7.38
      TOTAL $620.84
E15A240 WATER        
E15A231 American Electric Power Electric   $1038.96
E15A244 Coshocton Testing         $518.00
E15A246 HD Supply Meters            838.44
E1A235 Postmaster Stamps   68.00
E15A243 Water-Watts Break   236.00
      TOTAL $2,699.40
E25A240 SEWER        
E25A231 American Electric Power Electric   $3365.23
E25A244 Coshocton Testing   710.00
E25A233 MCTV Telephone   113.00
E25A245 Daily Record Advertisement   321.44
E25A2351 Postmaster Stamps   $68.00
E25A245 Kimble Recycling & Disp Trash Hauling   $16.31
E25A243 Tricor Nylon Ties   $12.63
      TOTAL $4,606.61
         

 

A MOTION TO PAY THE BILLS: was made by Council President Mackey and seconded by Councilperson McCarthy. Roll call vote was as follows: Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Conrad-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

A MOTION TO ADJOURN: was made by Councilperson Lewis and seconded by Councilperson Conrad. Roll call vote was as follows: Councilperson Lewis-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.   Motion carried.

Meeting adjourned at 7:12 pm.

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