Village Council Meeting Minutes 7-5-16

The Regular Meeting of the Apple Creek Village Council was called to order on July 5, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

Council President Mackey made a motion to approve the minutes of the June 20, 2016 meeting, as always the minutes are available for the public to review. The motion was seconded by Councilperson Stoffer with roll call vote as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Lewis-yes.   Motion carried.

VISITORS: Becky Jewell and Don Noble of Rails to Trails presented maps in regards to the development of Wayne County’s bike trail. Users of the trail would be brought into the Village by way of Bank Street, travel Mill Street to High and leave town on Melbourne Road.  Ms. Jewell explained that users of the trail regularly seek out refreshment businesses.  She requested permission to post signs giving directional information to the users of the trail. They have volunteers or Village staff could post the signs.  As additional development is completed, additional signs will be added.

Councilperson Harwood made a motion to permit Rails to Trails to install signs in the Village of Apple Creek, seconded by Councilperson McCarthy.   Roll call vote was as follows: Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.  The trail volunteers will install the signs in approximately a week.

A motion to go into Executive Session for personnel ORC 121.22 (g)(1) was made by Council President Mackey, seconded by Robert McCarthy. Roll call vote was as follows: Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried at 6:45 pm.

A motion to come out of Executive Session was made by Councilperson Conrad, seconded by Council President Mackey. Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried at 6:56 pm.

Action from executive session: Council discussed Police Officer Josh Parr’s resignation.  He had been promoted to full-time employment, which abolished his part-time position. After accepting the full-time position, he texted the leadership in the department that he could not assume the full time position. The motion to accept his resignation was made by Councilperson Conrad, seconded by Councilperson Lewis with roll call vote as follows: Councilperson Conrad-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.   Motion carried.  Applications are being accepted for a full-time police officer position for third shift, the Mayor stated.

POLICE: Chief Woodruff was present and reviewed his report for the month of June.  Numbers are similar to the previous month.  A suspected drug trafficker, who was operating in the village, was apprehended.    In addition to the need to fill the full-time officer position, auxiliary officers are needed, the Chief reported.  The Department participated in the Click It or Ticket Program.  Several seat belt tickets were issued.  Monies for equipment were requested through the Public Safety/Traffic Grant.  The response will be forthcoming.  MARCS radios are here.  The paperwork has been submitted and a response is awaited.  It seems MARCS may be backlogged with Wayne County paperwork and working to get caught up.  New vests are ordered but have not yet been received. The Chief will call to find out if the vest for Officer Parr can be changed or put on hold until the new hire is in place.  If not, Parr is a size that could be used for someone else.  Council President Mackey inquired as to any update on the 911 Center upgrade in Wooster.  Chief stated he had no update.

PARK: Street Commissioner Orr reported the battery was changed in the weather siren at the park.

Reminder: Johnny Appleseed Festival will be held at the park on July 29th-30th.   Cleaning of the area has been started in preparation of the Festival.

STREETS AND MAINTENANCE: Commissioner Orr stated that Melway wanted to start right before Johnny Appleseed Days. They were instructed that they will not be able to begin chip and seal until after the event.

WATER & SEWER: The Mayor gave an update from today’s Water Sewer Committee Meeting.  The last easement needed for the Waynedale project is being completed.

Ordinance 2016-20 An Ordinance Approving the Terms of An Acquired Easement From Prairie View, LTD, Authorizing the Mayor to Execute Said Easement, and Declaring An Emergency. Council President Mackey made a motion to suspend the rules and advance to the second and third readings by title only.  The motion was seconded by Councilperson Stoffer with roll call vote as follows: Council President Mackey-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Lewis-yes.   Motion carried.

Councilperson Harwood made a motion to pass Ordinance 2016-20, seconded by Council President Mackey with roll call vote as follows: Councilperson Harwood-yes, Council President Mackey-yes, Councilperson Conrad-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes. Motion carried.

JEDD#1: Council President reported Steve Mast was a no-show for the June 30th meeting. John Keener is putting together a letter to inquire as to the wants and what might be offered.

JEDD#2: Next meeting will be held July 13th at 5 pm at the Village Hall. Solicitor Jeff Musselman will be attending the meeting.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Councilperson Harwood inquired as to further clarification on Jedd #2 regarding the County Sheriff and joint jurisdiction. There will be no reconvening until November per Solicitor Musselman, so no clarification until then.  He is comfortable with the status as is.

NEW BUSINESS: Councilperson Harwood wanted to discuss Water & Sewer further.  The Mayor stated that the easement with Prairie Lane was reviewed in committee. The Waynedale project is still in design and the best guestimate of a time-frame would be to go to bid by the middle of August with construction beginning the middle of September, noting that there is no concrete date at this time. It all depends on the return of the EPA approval.   Water-tower cleaning update was given by the Mayor.  The cleaning company will be contacting Kevin Dean the week of July 11 to set-up the cleaning date.  By the next council meeting (July 18), there should be a firm date established for this project.  The Mayor talked with the company and they presently have crews in the area.  The first week of August, the hydrants will be flushed.  There have been zero water complaints on clarity.  Everything looks good from the water plant upgrade, but these other activities are a matter of preventative maintenance, per the Mayor.   Councilperson Harwood wanted to know how long the Waynedale Sewer Project construction will take.  The Mayor stated that no timeframe was given, but she was only advised, “that it wouldn’t take long”.

COMMITTEE REPORTS: CIC next meeting will be July 18th at 5:30pm.

FINANCE:

COUNCIL BILLS 7-5-16  
A11A210 POLICE  
A11A241 Law Enforcement Case Files               211.29
A11A212 Wayne Co. Hospitalization             2124.43
                              TOTAL          $2,335.72
A17A240   Mayor & Admin. O&M      
A17A232 Dominion Gas Gas             67.62
A17A243 John Deere Fin. Toilet Parts             22.97
A17A243 Gerber Lumber Concrete            76.88
                             TOTAL          $167.47
B16B240     Streets O&M      
B16B245 Apple Creek Drive Thru Propane                 19.80
B16B232 Dominion Gas                 30.97
B16B245 John Deere Fin Oil, Tape              23.90
B16B243 Gerber Lumber Concrete                 40.32
B16B243 Kokosing Hot Mix               950.19
B16B245 MT. Services Portable Pot                 74.73
B16B212 Wayne County Hospitalization             1470.21
B16B243 Tricor Nuts, Gloves               135.67
B43B243 Wolff Brothers Urinal Valve               237.31
                                 TOTAL         $2,983.10          
B43A250 PARKS  
B43A232 Dominion Gas                 24.36
B43A243 MT Service Portable Pot                 74.73
B43A243 Southway Fence Repair Fence             450.00
                                  TOTAL           $549.09       
E15A240 WATER  
E15A244 Bonded Chemical Chemicals            2022.57
E15A238 Dean’s Backflow Daily Operations             610.00
E15A245 John Deere Fin Dehumidifier              172.96
                                   TOTAL              $ 2,805.53
E25A240 SEWER  
E25A238 Dean’s Backflow Daily Operations             3360.00
E25A232 Dominion Gas                 77.18
E25A245 Hackworth Pump               419.44
                                   TOTAL          $3,856.62

 

A MOTION TO PAY THE BILLS: was made by Councilperson Lewis, seconded by Councilperson Stoffer with roll call vote as follows: Councilperson Lewis-yes, Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson McCarthy-yes.   Motion carried.

Budget Hearing as follows:

FUND REVENUE EXPENSE
GENERAL $370,200.00 $393,060.00
SREETS $102,900.00 $102,900.00
STATE HIGHWAY $4,500.00 $4,500.00
PARKS $15,300.00 $15,300.00
MUNICIPAL MT $15,000.00 $15,000.00
LAW ENFORCEMENT $0.00 $0.00
DWI $100.00 $100.00
DRUG $500.00 $500.00
POLICE TRAINING $720.00 $720.00
WATER $135,000.00 $100,690.00
SEWER $275,400.00 $261,720.00
SEWER CAPITAL $28,500.00 $17,000.00
SEWER DEBT $28,500.00 $28,500.00
DEPOSIT W & WW $500.00 $500.00
UNCLAIMED FUNDS $0.00 $0.00
PARK AGENCY $1,600.00 $1,600.00
REFUSE AGENCY $500.00 $500.00
COMMNITY AGENCY $600.00 $600.00
TOTAL $979,820.00 $943,190.00
DIFFERENCE $36,030.00

 

The Mayor advised Council that the income had not been inflated at all for additional income tax that the village should receive through additional jobs in Apple Creek. We’re not in a position to know how much that increase will be until the companies file their quarterly returns, and Council should see the deficit decreasing throughout 2017 and income will be revised. A motion to approve the 2017 Budget was made by Councilperson Conrad, seconded by Councilperson McCarthy, with roll call vote as follows: Councilperson Conrad-yes, Councilperson McCarthy-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

A MOTION TO ADJOURN: was made by Councilperson Lewis, seconded by Councilperson McCarthy with roll call vote as follows: Councilperson Lewis-yes, Councilperson McCarthy-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.   Motion carried.

Meeting Adjourned at 7:20 pm.

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