Village Council Meeting Minutes June 20, 2016

The regular meeting of the Apple Creek Council was called to order on June 20, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present,  Mike Harwood-present,  Rodney Mackey-present, Robert McCarthy-arrived at 6:42-late, Charlie Lewis-present, and Steve Stoffer-present.

Councilperson Harwood made a motion to approve the minutes of the June 6, 2016 meeting, as always the minutes are available for the public to review. The motion was seconded by Councilperson Conrad. Roll call vote was as follows: Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

VISITORS: Joel Bender from Whitaker Myers was present to answer questions about the Village being the official sponsor of the Johnny Appleseed Days Festival, so that insurance coverage is extended.  Certificates of Insurance from vendors will be required.  If these are not provided, a waiver will be needed.  An example of the City of Wooster’s waiver was reviewed.  Mr. Bender went on to explain that even in a small town, accidents happen and “somebody is going to be held responsible”.  The Village would be drawn into the situation.   That is why Whitaker Myers encourages the Village to obtain the needed certificates and waivers.  Mr. Bender further stated that organizations such as booster clubs and cub scouts have insurance policies. For the “little guy” that may not have it (insurance), the last resort is to obtain the waiver.  The fire department is not a concern per Mr. Bender.  He also suggests that the Village ask the Vendors to keep their area clean.  Councilperson Harwood talked about using Precision Factory parking lot.  They are requesting a copy of insurance coverage prior to the event to ensure that they are not liable for any accidents or injury.  Mr. Bender advised that it is a matter of formality because the Village is a governmental unit, therefore, it has immunity.  Council was advised to send “specifically what Precision wants on the certificate” and Mr. Bender will get that to the Village for Precision.  The Ohio Plan typically charges $300.00 for special events but Mr. Bender has gotten them to waive this fee so it will not cost the Village anything for this coverage.

A motion to go into executive session for personnel section 121.22 (G) (1) was made by Council President Mackey and seconded by Councilperson Conrad.  Roll call vote was as follows: Council President Mackey-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes. Motion carried at 6:40 pm.

A motion to come out of executive session at 6:44 pm was made by Councilperson Conrad and seconded by Council President Mackey. Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

Action from Executive Session: Councilperson Lewis made a motion to hire Jason Parr as the new full time officer at a rate of $12.00/hour.   The motion was seconded by Councilperson Conrad.  Roll call vote was as follows: Councilperson Lewis-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.  Motion carried.
POLICE:   Sergeant Estacion was present and stated the Marcs Radios are in and will still need to be programed. Also, the bullet proof vests are on order. These are a custom fit for each officer.

PARK:   The Mayor gave an update on the stage construction.  It is underway and fund-raising continues.  Councilperson Conrad stated the fence (at the park) has not been fixed.  A truck backed into it.  The driver was cited.  Fiscal Officer Busson advised that the insurance monies have been received.  The fence is to be fixed.  Councilperson Stoffer inquired as to the downspout lines under the basketball court.  Commissioner Orr advised they will be tied into the footer drains of the stage.

STREETS AND MAINTENANCE:  Street Commissioner Orr reported the roads are ready for chip and seal, just waiting for Melway to start.  Apple Ridge Street was discussed.  It is one of the streets to be chipped and sealed by Melway.  The crown was placed back into the center of the road in preparation of Melway’s work.

WATER & SEWER:  Resolution 2019-19 A Resolution Authorizing the Mayor, Betty Keener, to apply for, Accept and Enter into a Water Pollution Control Loan Fund Account Agreement on Behalf of the Village of Apple Creek of Wayne County, Ohio, For Construction of a Wastewater Collection System Extension to Waynedale High School and Designating A dedicated Repayment Source for the Loan.

A motion to pass Resolution 2019-19 was made by Councilperson Harwood and seconded by Councilperson McCarthy.  Roll call vote was as follows: Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Lewis-yes and Councilperson Stoffer-yes.  Motion carried.

JEDD#1:  Next meeting is to be held on June 30th.

JEDD#2:  Next meeting is to be held on July 13th at 5 pm.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS:  Mayor Keener reported two easements are still being worked on for the Waynedale Sewer Line Extension.   These are to be completed by July 5.

Councilperson Stoffer made a motion to allow the CIC to use the park at no charge for a car show with 50% of the proceeds to benefit Wounded Warriors and 50% to go to CIC. The motion was seconded by Councilperson Conrad.  Roll call vote was as follows: Councilperson Stoffer-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Council President Mackey-yes, and Councilperson Lewis-yes.   Motion carried.

NEW BUSINESS:   Mayor Keener advised that council had folders that contain the revised general fund budget for 2017. The budget hearing will be on July 5 during the regular meeting.  She asked if there were any questions regarding the budget.  She pointed-out the deficit, but clarified that income was not increased despite 70 new jobs coming to town, “that are not here yet”.   Income from the Waynedale campus was also not included since the amount is unknown at this time. As income is re-appropriated next year, the deficit will reduce or “go away”, she stated.  Income was not inflated at all.

COMMITTEE REPORTS:   Nothing.

FINANCE:

COUNCIL BILLS 6-20-16  
A11A210 POLICE  
A11A233 MCTV Telephone                 92.61
A11A243 Dale James Ford Freon                   7.36
A11A241 Quill Office Supplies                 10.76
A11A241 Vance’s Taser & Battery               353.80
A11A241 Verizon Cell Phones               188.60
                              TOTAL             $653.13
A17A240    Mayor & Admin. O&M      
A17A231 American Electric Power Village Hall Electric             186.99
A17A233 MCTV Telephone               92.62
A17A233 Comdoc Copier Lease             190.48
A17A245 Dix Communication Advertisement               28.70
A17A232 Dominion Gas              76.66
A17A241 Quill Office Supplies              13.78
                              TOTAL            $589.23
B16B240     Streets O&M      
B16B231 American Electric Power Streets Electric                 62.50
B16B233 MCTV Telephone                 49.15
B16B232 Dominion Gas                 30.97
B16B243 Kokosing Road Material             3000.97
B16B241 Schlabach Engine String                 29.95
B16B243 Tricor WD40 & Washers               110.42
B16B241 Verizon Cell Phones                 58.84
                                 TOTAL          $3,342.80
B43A250  PARKS  
B43A231 American Electric Power Park Electric               291.90
B43A211 Adam Morris Cleaning of Hall               150.00
B43A232 Dominion Gas                 50.87
                                  TOTAL             $492.77                                           
E15A240  WATER  
E15A244 American Electric Power Electric               913.44
E15A241 Quill Copier Paper                 54.98
E15A243 Tricor Paint                 14.77
                                   TOTAL                 $983.19        
E25A240  SEWER  
E25A231 American Electric Power Sewer Electric             2982.80
E25A233 MCTV Telephone               113.00
E25A232 Dominion Gas               166.98
E25A243 FeeCorp Cleaning Digesters           10404.15
E25A235 Johns Septic Sludge Hauling             1932.00
E25A245 Kimble Trash Pickup                 16.25
E25A241 Quill Copier Paper                 54.98
                                    TOTAL        $15,670.16

 

 

A MOTION TO PAY THE BILLS: was made by Councilperson Harwood and seconded by Councilperson Conrad with roll call vote as follows: Councilperson Harwood-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.   Motion carried.

A MOTION TO ADJOURN: was made by Councilperson Conrad and seconded by Councilperson Harwood with roll call vote as follows: Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

Meeting Adjourned at 6:57 pm

 

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