Village Council Meeting Minutes September 5, 2017

The Regular meeting of the Apple Creek Council was called to order on September 5, 2017, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-present, Charlie Lewis-present, and Steve Stoffer-present.

A motion to approve the minutes of the August 21, 2017 meeting was made by Councilperson Conrad, as always the minutes are available for the public to review. The motion was seconded by Councilperson Lewis. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Lewis-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, and Councilperson Stoffer-yes.  Motion carried.

VISITORS: Emily Morgan from the Daily Record.

WATER & SEWER: The Mayor reported that she was advised that the village recently had been selling water in bulk at the rate of one cent per gallon. She asked that this rate be reviewed with the Fiscal Officer and the Village Solicitor.  Recently, a company has been purchasing a lot of bulk water.  The Solicitor has advised that the Village is not required to sell bulk water to anyone.  He suggests capping the amount that may be purchased.  This issue was raised due to cloudiness of the water after a recent high volume sale of bulk water. Ordinance 2017-18 was prepared during the meeting by the Solicitor to be voted upon later in the meeting. Please see details under the Finance portion of these Minutes.

POLICE: Chief Woodruff reviewed the monthly report with Council. The number of calls is on the rise.  It was more than double from last month.  Hopefully, this is not a permanent tread, the Chief stated. The second new cruiser is in service now. A decal problem is being worked out with this cruiser.  A couple of decals are going to be replaced.  The Mayor indicated the bill will not be paid until the work is completed to satisfaction. The Chief concurred that he is in agreement and when he’s satisfied, the bill will be paid.  On August 25th the Chief and Lt. Estacion participated in the County-wide “Marijuana Eradication Effort”.   Drug enforcement activity in the Village was discussed.

PARK: The electric has been repaired.

STREETS AND MAINTENANCE: Commissioner Orr reported that 75% of the paving is done.  It is unclear if this will be completed prior to leaf pick-up.  At times, the needed materials are difficult to obtain in a timely manner.  Councilperson Conrad was recognized for all the work he has done to assist with the street department at no additional pay for his work.  Council President Mackey reminded Council that in 2018, State Route 250 will be repaired.  This was discussed at the August 7th meeting when Ordinance 2017-15 was discussed and passed. Catch basins will need to be a topic of discussion prior to then.

JEDD#1: A meeting was held, Council President Mackey reported, and it was decided to withdraw all funds and divide these between the Village and East Union, $7,500 to each.  This is the original amount that each entity donated to JEDD #1.  Council President stated that if the need arises, there could be a request to ask for funds again.  The purpose for JEDD #1 was discussed.

JEDD#2: Jedd #2 will meet again after the project is completed.  The terms of office were discussed.

CORRESPONDENCE: Nothing.

UNFINISHED BUSINESS: Nothing.

NEW BUSINESS:   The Fiscal Officer and the Mayor will conduct a tax review after the October 15, 2017 extension deadline date.  This will be in regards to residents that are not filing returns, and a remedy to the situation.

COMMITTEE REPORTS: Nothing.

FINANCE: Resolution 2017- 17 A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and certifying them to the County Auditor. Motion to pass Resolution 2017-17 was made by Councilperson Stoffer, and seconded by Councilperson Harwood.  Roll call vote was as follows:  Councilperson Stoffer-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Councilperson McCarthy-yes, Council President Mackey-yes, and Councilperson Lewis-yes.  Motion carried.

Ordinance 2017-18 An Ordinance Amending Ordinance 2009-16 Hereby Increasing The Per Gallon Rate for Hauling Water Consumption, Limiting the Maximum Number of Gallons That Can Be Purchased In A Day, And Declaring An Emergency.   A motion to suspend the rules was made by Councilperson Conrad, and seconded by Councilperson Harwood.  Roll call vote was as follows:  Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

A motion to pass Ordinance 2017-18 was made by Council President Mackey, and seconded by Councilperson Harwood. Roll call vote was as follows:  Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, Councilperson McCarthy-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

A MOTION TO PAY THE BILLS: was made by Councilperson Conrad, seconded by Councilperson Lewis. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, Councilperson McCarthy-yes, Council President Mackey-yes, and Councilperson Stoffer-yes.  Motion carried.

COUNCIL BILLS 9-5-17
A11A210 POLICE
A11A213 Gall’s Uniforms $237.84
A11A213 LEWTFM Uniforms $70.00
A11A241 Treas. State Leads Annual Fee $1200.00
A11A212 Wayne Co. Commissioners Hospitalization $2820.32
TOTAL         $4,38.16
A17A240 Mayor & AD.
A17A237 Taggart Law Firm Solicitor          $297.50
TOTAL      $297.50
B16B240 Streets O&M
B16B243 John Deere Financial Hose Mender            $57.00
B15B12 Wayne Co. Commissioners Hospitalization        $2984.52
TOTAL $3,041.52
 
B43AParks  
B43A245 MT Services Portable Pot   $80.25
TOTAL 80.25
 
E15A240 WATER
E15A2250 Bonded Chemical Chlorine Tank        $1509.26
E115A244 Coshocton Testing          $460.00
E15A250 Clark Fowler Pump     $1386.76
E15A238 Dean’s Backflow Daily Operations         $610.90
E15A243 John Deere Financial Post Hole Handle            $35.98
E15A235 Postmaster Stamps          $117.00
TOTAL      $4,119.90
E25A240 SEWER  
E25A244 Coshocton Testing        $844.00
E25A238 Dean’s Backflow Daily Operations          $3793.10
E25A235 Johns Septic Sludge Hauling         $750.00
E25A235 Postmaster Stamps            $117.00
E25A237 Taggart Law Firm Solicitor Fees         $226.42
TOTAL    $5,730.52

 

A motion to go into executive session for potential litigation, section 121. 22 (G)(2), was made by Councilperson Lewis, seconded by Councilperson Stoffer. Roll call vote was as follows:  Councilperson Lewis-yes, Councilperson Stoffer-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Conrad-yes, and Councilperson McCarthy-yes.  Council went into executive session at 7:10 pm.

A motion to come out of executive session was made by Councilperson McCarthy, and seconded by Councilperson Conrad. Roll call vote was as follows: Councilperson McCarthy-yes, Councilperson Conrad-yes, Councilperson Harwood-yes, Council President Mackey-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Council came out of executive session at 7:25 pm.

A MOTION TO ADJOURN: was made by Councilperson Harwood, seconded by Councilperson McCarthy. Roll call vote was as follows:  Councilperson Harwood-yes, Councilperson McCarthy-yes, Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

Meeting Adjourned at 7:26 pm.

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