Council Meeting Minutes April 4, 2016

 

The Regular Meeting of the Apple Creek Council was called to order on April 4, 2016, by Mayor Betty Keener with the following council members answering to roll call:

Rick Conrad-present, Mike Harwood-present, Rodney Mackey-present, Robert McCarthy-absent, Charlie Lewis-present, and Steve Stoffer-present.

The Mayor extended condolences to Council President Mackey due to the loss of his mother. She further expressed her appreciation for his dedication in attending the meeting, as the funeral was that afternoon.

Councilperson Conrad made a motion to approve the minutes of the March 21, 2016 meeting. As always, the minutes are available for the public to review. The motion was seconded by Council President Mackey. Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

VISITORS: Gary Daugherty of Engineering & Associates was present to explain the Village’s Water Plant Project. Leonard Kaplan of the Harvest Market was present to observe.  Paul Dillon was present to observe.

POLICE: Police Chief Woodruff presented the Monthly Call Report.  He stated that the numbers of the calls and security checks are steady.  Everyone should be on the “look-out for funny money”.  Poor counterfeit monies have been circulated.  A twenty was passed in Apple Creek.  Further, the front office computers have been updated and are running better.

PARK: Nothing.

STREETS AND MAINTENANCE:  Ordinance 2016-9, An Ordinance Amending the 2016 Appropriation Ordinance 2015-31 Passed December 14, 2015, and Declaring An Emergency.  A motion to suspend the rules and have the second and third readings by title only was made by Councilperson Conrad and seconded by Councilperson Stoffer.  Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.  A motion to pass Ordinance 2016-9 was made by Councilperson Stoffer and seconded by Councilperson Harwood.  Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

Resolution 2016-10, A Resolution Transferring Monies from the General Fund to the Street Fund and Municipal Motor Vehicle fund.   A motion to pass Resolution 2016-10 was made by Councilperson Harwood and seconded by Councilperson Conrad.  Roll call vote was as follows:  Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

Resolution 2016-12, A Resolution Requesting Permissive Tax Money From the Wayne County Engineer. A motion to pass Resolution 2016-12 was made by Council President Mackey and seconded by Councilperson Harwood.  Roll call vote was as follows:  Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.

WATER & SEWER: The Mayor explained that she asked Gary Daugherty to attend to explain the Water Plant Project and water issues. She asked Councilperson Harwood about the complaints that he has seen on facebook about the water. Council person Harwood stated, “He saw something on facebook that promoted his email to the Mayor.”  He stated,” Council has been telling people for a year ….or even since I have been on BPA that we are going to get it fixed.  Now we have promised people after these filters, it will be fixed and people are still having consistent brown water.” “There were quite a few comments and input,” The Mayor stated.  She went on further to say, “Unless they complain to Village Hall, it is anonymous.”  Councilperson Harwood interjected, “People have come to the Village Hall and asked if they want to drink the water and nobody wants to touch it.  They take their wash someone else because it has been consistently brown.” The Mayor asked if it was in town or out.  Councilperson Harwood stated that it is both.  Paul Dillon stated that as a resident he was aware of the process and that they are “on-board” with the needed work. The Mayor stated, “At the last meeting, we discussed that the plant construction would be completed on March 21; however, we also advised that there was additional flushing and cleaning that needed to be done.  Dale Orr has started that process.”  Street Commissioner Dale Orr stated that he did find brown water on the east-end.  Tomorrow, April 5 and 6, he will be flushing all hydrants from point A to point Z.  After the towers are cleaned, everything will be flushed again.  The towers will be cleaned after the water line is moved at Oberly Drive.  Steve Stoffer talked about replacing sections of pipe in the past that had extreme mineral build-up inside.

Gary Daugherty explained, “All ground water contains minerals. In Apple Creek’s case, it is primarily iron which comes out as a rusty color when it is oxidized, and possibly manganese which is black.  Most homes don’t treat their water. When water comes out of the ground it is perfectly clear even though it has a lot of dissolved minerals.  It takes an oxidizing agent to oxidize it out to where you can see it and then filter it out.  Previously, the old filters weren’t very effective.  While the filters were being replaced, there was no treatment at all except for chlorine.   So any iron/manganese coming through the lines was not removed.  It does settle to the bottom (as shown in the example of the water bottles). Putting the plant online and putting out the water has zero iron/manganese now.  This doesn’t immediately resolve in a change.  It will be gradual over time.  Iron/Manganese will settle.  It will settle in your lines in the low spots, at the clear well at your plant and in your two storage tanks.  When there is velocity in the lines, the sediments will be stirred up.  The sediments are real fine and are easily stirred-up.  Until you get the iron/manganese out of the clear-well, the lines and your towers, you will still have it settle. It is going to take a while to clear it up.  The other issue you can have in old systems is what Steve was talking about, corrosion occurring in old pipes.  A home with galvanized pipes can have the iron coming from the corrosion in the pipes.  The Village is feeding phosphate, which in time, will coat the pipes and should alleviate this problem, if in fact this is where some of the sediment is coming from.”  Councilperson Harwood asked, “Is there a reason the pipes weren’t flushed until now?”  Mr. Daugherty explained, “Yes, there was a reason.  There is not much point in clearing the lines and the system until you are not adding more to the system.  So until the filters were replaced, you would still be putting more iron/manganese out into the system.”  Councilperson Harwood asked if additional chlorine was being put into the system.  He stated,” Three or four people were complaining about the chlorine smell and the burning of the eyes.”  Mr. Daugherty stated, “If they are feeding the same amount of chlorine as they were before the new filters, you are going to get a little more than before.  The iron/manganese is going to use the chlorine to oxidize.  There would be more at the end of the line of the system.  I don’t know where they are with the chlorine.”  Councilperson Stoffer stated, “There will be more chlorine in the system if they are feeding the same amount now because there is not as much iron/manganese.”  Mr. Daugherty stated, “You can cut-back on your chlorine feed because you are not using it.” Councilperson Harwood asked where the end of the line was.  Mr. Daugherty stated that the farthest point would be at the tower at Oberly Drive. The Mayor asked if the level of chlorine was falling within the EPA guidelines.  Backwashing was discussed.  It is only being done once a week now.  The old filters were being backwashed daily. Painting the tanks was discussed.  Mr. Daugherty explained that both tanks have permanent cathodic protection systems.  He explained what these systems entail. The valve at the tank at Oberly has been installed. Mr. Daugherty suggested that after the system has been cleared.  Residents will want to flush their hot water tanks.

 

The Mayor asked Dale Orr to go ahead and tentatively schedule the tower cleaning around the flushing to take place the following two days. Mr. Daugherty recommends cleaning the clear-well first and working out from the plant. He clarified that iron/manganese is not a detriment to health.  Council President Mackey states that after five to ten minutes of flushing, his water was clear.  The Mayor asked if everyone was satisfied with Mr. Daugherty’s explanation and if there were any other questions.  She further stated, “It is unfortunate that people took to facebook instead of contacting Village Hall.  Facebook is a social media not a resource for Village problems.”  Mr. Dillon stated that it is great that the Village is working on this now to attract new residents and businesses.   There are many places in Ohio where the water is bad and the communities are just now starting to look at the problem.  “So this proactive stance is a good thing, he stated.”

The Mayor reported that Council President Mackey, Gary Daugherty and the Mayor met with Willis Weaver and obtained a verbal approval for an easement for the Waynedale sewer line project through Mr. Weaver’s property at the corner of Emerson and Carr Roads. He requested two tap-ins for the property in lieu of any payment for the easement.  Once a contract is completed with Mr. Weaver, all easements will be finalized. Mr. Daugherty stated that the project will be advertised around the first of June.  All easements have been located for a line along the creek.

The Mayor stated, “If there are no further questions regarding water & sewer, we will move along.”

Subsequent to the discussion, Councilperson Harwood revisited water & sewer to request “a time-frame for residents. So if and when we do get questions, we can answer with what is going to happen…flushing and then we are going to do a well cleaning and tower cleaning.  Here is our optimistic time-frame for what is going to happen.  Because some people thought that with the new filters, things would be better.”  Council President Mackey interjected, “We published that…and if this didn’t take care of it, we have other avenues.”   Councilperson Harwood stated, “Without information, people just makeup stuff.  I’m just asking for some kind of time-frame and what we can expect.”  The Mayor asked Dale Orr if he could put a timeframe on the work yet to be completed.  She further stated, “All of us are responsible to defuse the negative comments.  The Mayor also stated, “It’s no secret that I do not like doing village business by email, but when we have a timeframe, I will email everyone, and send a copy of that email to Village Hall to be kept as public record”. The Solicitor agreed that would be acceptable. Councilperson Stoffer stated, “It all has to move through the system and redo if still needed.  This has been explained and nobody has gotten real excited.  People can come to the Town Hall to talk.”

JEDD#1: There is an upcoming meeting but the date and time is yet to be determined.

JEDD#2: There is a meeting in April.

CORRESPONDENCE: Nothing

UNFINISHED BUSINESS: Resolution 2016-11, A Resolution Accepting the Two Year Extension bid of Kimble Recycling & Disposal, Inc. for waste removal services and Authorizing the Mayor of the Village of Apple Creek to Execute Said Contract on Behalf of the Village. A motion to pass Resolution 2016-11 was made by Council President Mackey and seconded by Councilperson Stoffer.  Roll call vote was as follows: Councilperson Conrad- yes, Council President Mackey-yes, Councilperson Harwood-yes, Councilperson Lewis-yes, and Councilperson Stoffer-yes.  Motion carried.  The Mayor stated that Kimble does a good job.

NEW BUSINESS:  Nothing.

COMMITTEE REPORTS: The next meeting of the CIC will be April 18, 2016, at 5:30pm.

FINANCE:

COUNCIL BILLS 4-4-16
A11A210 POLICE
A11A243 Haasz Auto mall Diagnostic Charger               240.00
A11A243 PC Repair Computer Work               279.95
A11A241 Quill Office Supplies               156.65
A11A2212 Wayne County Hospitalization             2124.43
                            TOTAL      $2,801.03  
A17A240   Mayor & Admin. O&M
A11A243 PC Repair Computer Work             279.70
A11A241 Quill Time Clock Ribbon              11.09
A17A245 Wayne Co. ACA Health             347.04
A17A243 Wolff Brothers Steel Conduit Ballast              23.39
                           TOTAL            $661.22
B16B240     Streets O&M
B16B244 Cargill Inc. Road Salt             1392.89
B16B243 John Deere Fin. Paint Fuel Filter               66.91
B16B212 Wayne County Hospitalization             1470.21
                               TOTAL          $2,930.01        
B43A250 PARKS
B43A243 John Deere Fin. Bug Lights                   9.36
                                TOTAL          $    9.36
E15A240 WATER
E15A244 Coshocton Envir. Testing               410.00
E15A238 Dean’s Backflow Daily Operations               637.00
E15A235 Postmaster Stamps               87.50
E15A241 USA Bluebook Door Knob Cards                 51.13
                                 TOTAL              $1,185.63                  
E25A240 SEWER
E25A244 Coshocton Envir. Testing               254.00
E25A238 Dean’s Backflow Daily Operations             3360.00
E25A243 John Deere Fin Farm Hose                 26.99
E25A235 Postmaster Stamps                 87.50
E25A243 USA Bluebook Valve Flange & Misc.               484.21
                               TOTAL         $4,212.70

 

A MOTION TO PAY THE BILLS: was made by Councilperson Conrad and seconded by Council President Mackey. Roll call vote was as follows: Councilperson Conrad-yes, Council President Mackey-yes, Councilperson Lewis-yes, Councilperson Harwood-yes, and Councilperson Stoffer-yes. Motion carried.

A MOTION TO ADJOURN: was made by Councilperson Conrad and seconded by Councilperson Lewis. Roll call vote was as follows: Councilperson Conrad-yes, Councilperson Harwood-yes, Councilperson Stoffer-yes, Councilperson Lewis-yes, and Council President Mackey-yes. Motion carried.

Meeting Adjourned at 7:42 pm.

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